Bookkeeper

The Bookkeeper is responsible for configuring, overseeing, and maintaining daily financial data record keeping tasks, and ensuring our ledgers are kept organized and accurate within our organization.

Part‑time, non‑exempt. Reports to Finance Specialist.

• Matches invoices to field copies and ensures the accuracy of billing information, including quantities, prices, and payment terms.
• Reviewing credit card receipts, daily, comparing to the weekly credit card charges report and requesting missing receipts coding.
• Receives, reviews, and verifies incoming invoices and bills from vendors.
• Accurately inputs invoice data into Quick Books, ensuring proper coding and classification of expenses.
• Co‑ordinates with various departments and managers to obtain appropriate approvals for payments and resolves any discrepancies in a timely manner.
• Establishes and maintains positive relationships with vendors and employees, responding to their inquiries and addressing any issues related to payments or invoices.
• Handles employee expense reports and check requests, ensuring compliance with company policies and proper documentation for reimbursement.
• Completes inventory of office supplies and places order as necessary.
• Notify Finance Specialist of business licenses renewals, annually.
• Updates master spreadsheet with new equipment.
• Identifies opportunities for streamlining data‑entry processes, implementing automation, and improving efficiency within the bookkeeping function.
• Maintains organized and accurate records of all bookkeeper‑related transactions and documentation.
• Works closely with other members of the finance team and cross‑functional departments to support overall financial operations.
• Responsible for answering office phone, take messages, and deliver messages to appropriate person.
• No calls are to go to voicemail during business hours.

The physical demands described here must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is required to:

• Regularly sit, type, and use the computer and mouse for prolonged periods of time.
• Occasionally lift and/or move up to fifty (50) pounds.

• Minimum of 2 years’ experience in accounts payable, bookkeeping, data entry, account reconciliation, and general office responsibilities or relevant accounting degree.
• Typing and 10‑key skills at productive speed or above.
• Strong attention to detail and accuracy in data entry and financial record‑keeping.
• Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics.
• Effective oral and written communication skills in English required.
• Proficiency in Quick Books software applications and Microsoft Excel, Word, and Outlook is required.
• Excellent organizational skills and the ability to maintain effective working relationships with others.
• Good communication skills to interact with vendors and colleagues effectively.
• Ability to work independently and manage multiple tasks within deadlines.
• Ability to be flexible and adapt to changes in an organized manner.
• Ability to maintain professional demeanor in a setting with interruptions (phone and people).
• Experience working in a multi-tasking environment.