Proposal Coordinator - Temporary Position

Macro-Z-Technology (MZT) is a leading construction company known for building exceptional projects through an unwavering commitment to its people. With a strong reputation in the Federal and Municipal construction markets, MZT has built everything from roadways and dams to multi-story building construction and complete facility renovations. With an in-house design department, we specialize in design-build projects.

As the Proposal Coordinator I, you will be responsible for collaborating with the Proposal Writer and Proposal Manager and supply them with relevant information and help keep proposal files organized. They will also be responsible for maintaining communication with internal and external stakeholders sending out regular reminder emails, making follow-up phone calls on project details, and preparing/organizing project data to ensure that the Proposal Writer has the content necessary to structure proposals and deliver on project schedules.

The Proposal Coordinator I will also ensure proper project documentation and organizing information and data for easier access for the Proposal Team to ensure accurate and timely delivery.

• MZT covers 100% of the premium for medical, vision, and dental insurance for you and your family because we want you to be well. You won’t find this benefit anywhere else.
• MZT supports professional development. Whatever your growth goals are, we’re here to provide support.
• MZT trusts your skills and expertise. We encourage our SSHOs to exercise their judgment, explore innovative approaches, and seize opportunities for growth, while guided by our core values to delivering projects that align with our commitment to excellence.
• Teamwork is at the heart of everything we do. As part of our team, you will be an integral part of a collaborative and supportive environment. We value the power of collective knowledge and believe that together we can achieve remarkable results.
• You’ll work directly with the company owner – your voice will be heard.
• Room for growth? You bet! Over 20% of MZT’s key leaders started in the field.

• Regularly communicate and interact with internal and external project stakeholders through phone calls, emails, and in-person meetings to request and organize project data to support Proposal Team operations
• Take a proactive approach towards follow ups with project stakeholders to collect information for Proposal Team
• Ensure that information and data is properly collected and organized per project deadlines set on Bid List and Data Call Checklists
• Possess a basic knowledge of construction industry terminology to ensure accurate understanding of different divisions/functions on construction projects
• Have a basic understanding of construction industry contract terminology for documentation (RFI, RFP, RFQ, IQB, SOQ, etc.)
• Catalog and save project data and information received from internal and external divisions such as subcontractors, design team partners, and any other involved parties
• Accurately maintain Proposal and Bid files for projects
• Assist Estimators in preparing and submitting Bids in a timely manner to ensure deadlines are met
• Update all parties/stakeholders involved in each project of any changes made to proposal documentation (saved documents, forwarding emails, amendments/changes to project documents, etc.)
• Utilize basic proposal tools such as relevancy matrices, production instructions, data call checklists, proposal calendars, proposal outlines, compliance matrices, etc.
• Other duties as assigned

• At least 1 year of experience working in Proposal or Contracts departments in a construction industry position
• Experience with preparing Proposal administrative files (binder covers, binder tabs, CD Labels, etc.) under the guidance of higher-level Coordinators or Proposal Manager
• Proven background working with Proposal tools and methods (Relevancy Matrices, Compliance Matrices, Production Instructions, Data Call Checklists, etc.)
• Solid understanding of analyzing Proposal Calendars and understanding project deadlines/timelines to ensure delivery
• Experience reading, analyzing, and preparing Proposal and…