Office Assistant

Description We are looking for a motivated Office Assistant to join our team on a contract basis in Santa Ana, California. This role is ideal for an individual with strong organizational skills who can thrive in a dynamic office environment. The position requires a proactive approach to handling administrative tasks and supporting the team effectively.

Responsibilities:

- Coordinate and schedule interviews, ensuring smooth communication with candidates.

- Perform receptionist duties such as answering inbound calls and greeting visitors.

- Manage clerical tasks, including document scanning, filing, and maintaining records.

- Utilize Quick Books Desktop for basic payroll and accounting tasks.

- Handle mail deliveries and errands, including weekly trips to the post office.

- Maintain an organized workspace and assist with general office upkeep.

- Support the HR team with prevailing wage documentation and compliance.

- Collaborate with colleagues to address questions and ensure efficient operations.

- Uphold business casual dress code while maintaining a detail-oriented approach. Requirements - Minimum of 2 years of experience in an administrative or office support role.

- Proficiency in Quick Books Desktop and general computer applications.

- Strong organizational skills with the ability to multitask effectively.

- Self-motivated, tech-savvy, and proactive in completing assignments.

- Comfortable navigating stairs, as the office does not have an elevator.

- Valid driver's license and ability to complete occasional errands.

- Excellent communication skills and a friendly attitude.

- Familiarity with receptionist duties, including answering calls and greeting visitors. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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