Accounting Coordinator

Overview

Numbers tell a story, and we need someone who knows how to read it. As our Accounting Coordinator you’ll sit at the center of our financial operations—managing accounts payable, accounts receivable, and collections across the organization while keeping everything accurate, current, and moving. You’ll work closely with Project Managers, Operations, insurance adjusters, and mortgage companies to ensure transactions are recorded correctly and cash flow stays healthy.

Precision matters, communication counts, and no two days look exactly the same.

• Review invoices for accuracy and ensure they meet audit requirements before processing.
• Research and resolve vendor statement discrepancies.
• Process weekly check runs accurately and on time.
• Reconcile and input employee expense reports.
• Assist with month‑end close duties and keep the Accounting Manager informed of any issues.

• Record payments accurately and timely from multiple sources in accounting software.
• Conduct inbound and outbound customer follow‑up calls after project completion to confirm satisfaction and support ongoing relationships.
• Follow up on outstanding balances with professionalism and persistence; keep the aging report current.
• Manage the full collections process—statements, lien notices, and follow‑through until resolved.
• Negotiate repayment of past‑due balances based on each customer’s situation, within company guidelines.
• Communicate with adjusters and mortgage companies to facilitate payment release.

• Complete monthly bank reconciliations on time.
• File monthly sales tax returns across multiple states.
• Participate in meetings, special projects, and process improvement initiatives.

• Competitive base salary.
• Health insurance – company pays 100 % of employee premium.
• Health savings account.
• Dental and vision coverage.
• 401(k) with company matching.
• 8 paid holidays.
• Unlimited PTO.
• Profit sharing up to 15 % of base salary.
• Paid employee referral program.
• Strong team culture with room to grow across a multi‑division construction company.

Highmark Companies is a family of construction‑related businesses built around one idea: do things right. We hold high standards, move with purpose, and take real pride in the work we put out. We’re growing intentionally and building a team that can grow with us.

• 3+ years of experience in accounting or finance.
• Bachelor’s degree in finance, accounting, or a related field – or equivalent hands‑on experience.
• Proficiency in Sage 300 CRE and Timber scan preferred; strong Microsoft Excel skills required.
• Exceptional organizational and analytical skills with a high bar for accuracy.
• Comfortable managing multiple deadlines in a fast‑moving environment.
• Strong communicator – you can have a collections conversation and still leave the customer feeling respected.
• Valid driver’s license and the ability to pass a background check.