Administrative Assistant II - Rock Eagle -H Center

Administrative Assistant II - Rock Eagle 4-H Center

The Administrative Assistant II supports the operations of the maintenance and housekeeping departments by providing high-level administrative and clerical assistance. This role ensures the smooth execution of daily activities, coordinates work orders, maintains records, and facilitates communication between departments to enhance operational efficiency.

Responsibilities include:

• Processes payment requests, submits refunds, submits requisitions, cost receipts, and manages a University PCard.
• Keeps track of invoices and submits payments in a timely manner.
• Supports department managers with time and absence approval, scheduling, etc.
• Assists with vehicle inventory database and submitting maintenance records in state and federal systems.
• Keeps track of routine scheduled vehicle maintenance.
• Prepares correspondence, maintains records and files, prepares reports and other general office duties.
• Assists departmental managers track routine maintenance such as pool permits, grease traps, HVAC filters, Piano tuning, etc.
• Assists with phone rotations in the administration office and other center related needs.

Requirements:

• High school diploma or equivalent.
• Considerable knowledge of office practices, procedures, systems, and equipment.
• Ability to maintain administrative, fiscal, and academic records, and to prepare reports and answer questions from such records.
• Ability to establish and maintain effective working relationships with officials, employees, students, and associates, and effectively convey information.
• Effective knowledge of computer software including Windows, Word, Internet Explorer, Outlook, Excel, Adobe Acrobat, and Adobe Contribute.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.