Account Payable Specialist; Part-Time

Position: Account Payable Specialist (Part-Time)
About this Role

We're looking for a detail-oriented Accounts Payable Specialist to support our day-to-day financial operations. This role is focused on processing invoices, managing vendor relationships, and ensuring timely, accurate payments. You'll work closely with the CFO and play a key role in keeping our financial records organized and up to date.

Schedule: 24 hours/week | Flexible (8:00 - 4:00 or 9:00 - 5:00)
Pay: $23 - $25/hour
Supervisory Responsibilities: No
FLSA Category:
Part-time, Non-Exempt
Reports to: CFO

What You'll Do

• Process invoices, payments, purchase orders, and expenditures accurately and on time
• Review, code, and match invoices and receipts
• Maintain accounts payable records and vendor files
• Communicate with vendors and resolve payment inquiries
• Monitor AP aging and ensure timely payments
• Support month-end close and reporting activities
• Assist with grant documentation and audit preparation
• Record and reconcile incoming payments (checks, ACH, credit cards)
• Post cash receipts to the accounting system in a timely manner
• Prepare and reconcile cash receipts and bank deposits
• Maintain accurate records of all financial transactions
• Provide Account Receivable as needed client-related deposits

• Perform other duties as assigned

Note: Grant-related checks require in-office presence 3 working days before the start of each month.

What You Bring

• High school diploma or GED required
• 2+ years of accounts payable or accounting experience
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Proficiency in spreadsheets; required to learn accounting software (Blackbaud)
• Strong communication and customer service skills
• Ability to handle confidential information with care

Physical & Other Requirements

• Ability to sit for extended periods and use a computer regularly
• Occasionally lift up to 15 pounds
• May require occasional driving for work-related tasks
• Successful background check required
• Valid driver's license and access to a personal vehicle (if applicable)

Equal Opportunity Employer
We are an equal-opportunity employer deeply committed to diversity and inclusivity. We do not discriminate based on race, religion, gender, or any other factor. We firmly believe that diverse teams drive success and create an inclusive environment, guided by our unwavering commitment to doing what is right.