Accounts Payable Clerk Scottsbluff, Ne

Legacy Coop in Scottsbluff, Nebraska is adding an Accounts Payable Clerk to the accounting department. The accounts payable clerk supports the cooperative’s financial operations by processing vendor invoices accurately and on time, maintaining organized records, and ensuring payments comply with internal controls and established procedures. This role works closely with purchasing, operations, and department managers to resolve invoice discrepancies and ensure accurate coding to the appropriate divisions, locations, and general ledger accounts.

This FULL TIME position is IN PERSON and comes with Legacy Coop’s benefit package including competitive pay, sick and vacation leave, retirement, and 401K.

• Receive, review, and enter vendor invoices in the accounting/ERP system accurately and promptly, ensuring correct coding by GL account, division, and location. Verify invoices against purchase orders, receiving documents, and approvals to confirm accuracy and completeness.
• Prepare and process payments (checks, ACH, wires, and other approved methods) according to vendor terms and cooperative schedules.
• Set up and maintain accurate vendor records and respond professionally to vendor questions regarding invoices, statements, and payment status.
• Process vendor credits, returns, rebates, and adjustments accurately and ensure they are applied to the correct invoices and accounts.
• Maintain organized AP files and documentation in accordance with cooperative procedures and record‑retention requirements. Follow internal controls and approval workflows, and support compliance‑related tasks such as W‑9 collection, 1099 documentation, and tax‑related invoice review as assigned.
• Assist with AP aging reviews, vendor statement reconciliations, and month‑end close activities, including identifying invoice issues and supporting accrual needs.
• Provide administrative support to the accounting team, including scanning, filing, and assisting with process improvements to increase efficiency and accuracy. Serve as backup support for other accounting functions as needed based on workload and staffing.
• Other duties as directed by supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be to enable individuals with disabilities to perform the essential functions.

• Proficiency with basic office software (email, spreadsheets, and document management).
• Strong attention to detail and ability to maintain accuracy with repetitive tasks.
• Professional communication skills and ability to work with vendors and internal teams.
• Experience with an ERP/accounting system (e.g., Ag-specific ERP, Microsoft Dynamics, SAP, Quick Books, etc.).
• Experience in a multi‑division or multi‑location business environment (cooperative, agriculture, manufacturing, retail, etc.).
• Familiarity with 1099 processing and basic sales/use tax concepts.

• High school diploma or GED.
• 1+ year experience in accounts payable, accounting support, or related administrative finance role (or equivalent experience).

• Strong organizational skills with the ability to prioritize deadlines and manage multiple invoices/vendors at once.
• Ability to handle confidential financial information with discretion.
• Comfortable following established procedures and seeking clarification when needed.
• Strong problem‑solving skills for invoice discrepancies and vendor statement reconciliation.
• Reliable, consistent attendance and a team‑first approach.
• Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions, and decimals. Be able to compute rate, ratio, average, percent, weighted averages and measurements, and volume. Apply concepts such as fractions, percentages, ratios, and proportions to practical situations.