Sprinkler Division Tenant Improvement Project Manager

Position Overview

The Sprinkler Division Tenant Improvement Project Manager is responsible for managing awarded fire sprinkler tenant improvement, retrofit, remodel, and light commercial construction projects from handoff through closeout.

This role is focused on project execution, field coordination, general contractor communication, scheduling, change order management, job cost tracking, and ensuring projects are completed safely, professionally, profitably, and in alignment with AAA Fire Protection standards.

The Project Manager will work closely with general contractors, customers, design teams, permitting authorities, field personnel, foremen, subcontractors, vendors, and internal support staff to ensure each project is properly planned, coordinated, executed, billed, and closed out.

This position requires strong knowledge of fire sprinkler construction, tenant improvement work, project sequencing, jobsite coordination, NFPA requirements, and the expectations of working directly with general contractors on active construction projects.

This role is focused on project management and field execution after award. Estimating and preconstruction responsibilities will be handled by the estimating team, with the Project Manager supporting awarded project review, handoff, change orders, and execution planning.

Project Management & Execution

• Manage awarded fire sprinkler tenant improvement, retrofit, remodel, and light commercial construction projects from handoff through completion.
• Review awarded project scope, estimate breakdowns, drawings, specifications, exclusions, assumptions, schedules, and contract requirements during project handoff.
• Lead internal project kickoff meetings with estimating, design, coordination, field leadership, and assigned field personnel.
• Develop and maintain project execution plans, including schedule requirements, labor planning, material needs, design timelines, permit status, subcontractor coordination, access requirements, and jobsite constraints.
• Coordinate closely with general contractors, superintendents, project managers, owners, and other trades to keep projects moving and avoid delays.
• Manage day-to-day project communication with general contractors and customers, including schedule updates, project status, manpower planning, change order impacts, access issues, and field coordination items.
• Track project milestones, including design completion, permit submission, permit approval, material release, mobilization, rough-in, inspections, testing, fire final, punch list, closeout, and billing.
• Coordinate with internal design teams to ensure drawings, submittals, hydraulic calculations, revisions, permit comments, and field changes are completed on time.
• Coordinate with field leadership and assigned foremen to ensure crews understand the approved scope, labor budgets, project expectations, safety requirements, and schedule milestones.
• Monitor project labor, material, subcontractor, equipment, permit, and other project costs throughout the life of each project.
• Review job progress regularly to ensure projects remain on schedule, on budget, and in alignment with expected gross margin.
• Identify project risks early, including access issues, trade conflicts, design conflicts, schedule compression, missing information, existing system conflicts, phasing issues, and unapproved scope changes.
• Ensure all work is performed in accordance with applicable codes, approved drawings, project specifications, company standards, and AHJ requirements.

General Contractor & Jobsite Coordination

• Serve as the primary point of contact for general contractors after project award.
• Attend project meetings, site walks, coordination meetings, OAC meetings, foreman meetings, and schedule meetings as needed.
• Build and maintain strong working relationships with general contractors, superintendents, project managers, owners, and other trades.
• Coordinate sprinkler work with framing, mechanical, electrical, plumbing, ceiling grid, drywall, fire alarm, and other construction activities.
• Review project schedules and communicate manpower needs, material lead times, design timelines, permit requirements, and inspection requirements clearly.
• Confirm jobsite readiness before mobilizing field crews, including access, approved drawings, material availability, lift needs, shut-down coordination, fire watch requirements, and other site-specific requirements.
• Ensure field crews have the information, materials, tools, equipment, approved drawings, and direction needed to perform the work efficiently.
• Communicate schedule delays, access restrictions, trade conflicts, design changes, or other impacts to the general contractor and internal team in a timely and professional manner.
• Support jobsite problem solving while protecting company interests, project scope, schedule, and profitability.
• Represent AAA Fire Protection professionally on all jobsites.

Change Order Management

• Identify work that falls outside of the approved scope,…