Secretary - Student Services

Position: Secretary 3 - Student Services - JOB #4432
Position Type:
Secretarial/Clerical/Secretary

Date Posted:
6/4/2026

Location:
Student Support Services

Closing Date:
06/17/2026
THE SCHOOL BOARD OF HIGHLANDS COUNTY

POSITION TITLE:
Secretary

ASSIGNMENT:
Secretary 3 - Student Services

MINIMUM QUALIFICATIONS:

A high school diploma or equivalent

Three (3) years documented experience in a clerical or paraprofessional position

Physical Requirements:
Ability to perform essential functions and tasks which may include exerting up to 20 pounds of force occasionally and/or 10 pounds of force as frequently as necessary; lifting, crawling, kneeling, bending, stooping, pulling, and pushing, if required

Satisfactory clearance of a criminal history records check and drug screening

ADDITIONAL DESIRED JOB QUALIFICATIONS:

Advanced knowledge and experience in data collection, management, and reporting using Microsoft Excel and Google Workspace applications (Google Forms, Google Sheets, and Google Docs).

Ability to analyze data, maintain confidential records, create reports, and use technology effectively to support organizational goals and compliance requirements.

PRIMARY PERFORMANCE RESPONSIBILITIES:

Performs advanced word processing and Excel functions

Sorts and files correspondence, reports, waivers, and other materials

Maintains budget and understands payment procedures

Maintains filing system, including confidential files

Processes incoming correspondence as directed

Maintains effective working relationship with other employees, parents, and community members

Orders and maintains office supplies

Computes data from listing, reports, or other records; assembles data in appropriate form for use in completing required reports

Types and proofreads letters, memoranda, reports and other assigned material

Scans documents for paperless storage

Sorts and distributes mail

Screens and refers office callers; takes telephone messages

Cross trains co-workers in job related responsibilities

Schedules and prepares meetings/workshops for school counselors, YMHAT trainings, MTSSBehavior, Threat Management, and individuals from outside agencies (DCF, Heartland for Children, Peace River Center, Tri-County Health and Human Services, DJJ, Youth & Family Advocates)

Directs callers, visitors, school administrators, teachers and other individuals

Supports psychologists, social workers and mental health counselors with Medicaid documentation

Records YMHAT required training documentation in personnel database

Submits training records for YMHAT training to The National Council

ADDITIONAL DUTIES:

Performs all other duties as assigned

TERM:

Length of contract and number of hours worked are determined by specific allocation as approved annually during planning-budgeting process

APPRAISAL:

Performance will be appraised annually in accordance with The School Board of Highlands County policies

PAYGRADE:

According to the School Board of Highlands County Non-instructional Support Personnel Salary Schedule

NON-DISCRIMINATION STATEMENT

Except as provided by law, The School Board of Highlands County shall not on the basis of race, color, religion, gender, age, marital status, disability, political or religious beliefs, national or ethnic origin, or genetic information, exclude individuals from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity in any employment condition or practice, or be denied equal access to school facilities if the organization is The Boy Scouts of America or other patriotic youth groups.

Revised/Reformatted 8/2013

APA Approved 7/28/2015

Board Approved 4/25/2017

Modified 8/20/2021

Revised 5/19/2022

Modified 01/01/2026

Modified 06/02/2026

GENERAL QUALIFICATIONS FOR ALL PERSONNEL:

All applicants for positions offered by the School Board of Highlands County will be evaluated for possession of the following personal qualities:

Honesty, dependability, punctuality, accuracy, and diligence on the job

Ability to relate well to fellow workers, parents, students, and the general public

Habits of dress, grooming, and personal conduct suitable to the work site and school environment

Willingness to use professional practices appropriate to public service and school settings

Ab…