Inventory Administrator

General Job Description

Dogwood Industries is seeking an Inventory Administrator to join our team. The primary purpose of this role is to ensure the accuracy, completeness, and timeliness of inventory information within the company’s ERP and inventory systems. The Inventory Administrator supports smooth material flow by maintaining detailed inventory records, updating material transfer and shipment logs, and coordinating inventory movements between internal facilities and external suppliers.

This role also schedules and dispatches company drivers to execute inter-facility transfers and supplier shipments, ensuring all material movements are documented and aligned with operational needs. The position develops deep knowledge of Dogwood’s products and materials and plays a key role in maintaining data integrity, supporting Production, Procurement, and Logistics with reliable inventory information to enable effective planning and execution.

• Accurately enter and maintain inventory transactions in the ERP system, including receipts, transfers, shipments, and raw material consumption.
• Maintain and update material transfer logs and supporting documentation.
• Ensure inventory records reflect real‑time physical material movements across all facilities.
• Review inventory transactions for accuracy and completeness; identify and correct discrepancies.
• Support inventory audits, cycle counts, and reconciliation activities by providing accurate system data.

• Coordinate material transfers between Dogwood facilities, ensuring proper documentation and system entries.
• Schedule and dispatch company drivers to perform inter‑facility transfers and supplier shipments.
• Coordinate inbound and outbound shipments with external suppliers, logistics partners, and internal teams.
• Track shipment status, confirm completion, and ensure all material movements are properly recorded in the ERP.
• Communicate shipment schedules, delays, or issues to impacted stakeholders.

• Develop and maintain detailed knowledge of Dogwood’s products, assemblies, components, and raw materials.
• Understand how materials flow through the organization from receiving through transfer, storage, and consumption.
• Serve as a knowledgeable resource for inventory‑related questions from Operations, Production, Procurement, and Project Managers.

• Follow established inventory control procedures to ensure data integrity and traceability.
• Identify process gaps, recurring errors, or inefficiencies related to inventory tracking or material movement.
• Escalate inventory or logistics issues as needed and assist in implementing corrective actions.
• Support continuous improvement efforts related to inventory systems, documentation, and workflows.

• 2+ years of experience in an inventory administration, inventory control, logistics coordination, or operational support role.
• Demonstrated experience entering and maintaining inventory data in an ERP or inventory management system.
• Strong attention to detail with a proven ability to maintain accurate records and documentation.
• Experience coordinating material movements, shipments, or transfers.
• Ability to organize, prioritize, and manage multiple tasks in a deadline‑driven environment.
• Strong written and verbal communication skills.
• Experience using ERP or inventory management systems.
• Experience using MS Office tools, particularly Excel.

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to have full range of mobility in upper and lower body, reach overhead, work in various positions (stooping, standing, bending, sitting, kneeling, squatting), use hands to handle or feel objects/tools or controls, climb stairs, and balance for extended periods of time.

The employee must be able to lift, pull, and push material and equipment to complete assigned tasks and lift up to 50 pounds. The…