Accounts Payable Coordinator - Human Resources

Accounts Payable Coordinator – Human Resources Purpose

The Accounts Payable Coordinator is generally responsible for the complete and timely processing of all invoices submitted for payment. The Accounts Payable Coordinator also maintains all files related to accounts payable.

• Process accurately and efficiently all invoices and check requests submitted for payment.
• Generate, write, distribute, and track non-payroll checks.
• Review distribution and posting reports for accuracy of transactions, especially for handwritten and voided checks.
• Distribute invoices to appropriate budget directors for approval for payment.
• Track invoices as they are distributed to budget directors.
• Report transactions that appear to violate University Policies.
• Assist University personnel and vendors with questions regarding disbursements.
• Update vendor database and obtain W-9 information for new vendors.
• Manage all accounts payable related records and reconcile related accounts.
• Process Form 1099’s at the end of the calendar year.
• Cross train for other Business Office positions as needed.

As assigned by the Director of Finance or AVP of Finance and Administrative Services.

Knowledge, skills, and abilities

Knowledge of methods and procedures pertaining to accounts payable related files; of business communications, including grammar, punctuation, and spelling; of business mathematics. Ability is required to establish and maintain effective working relationships with others; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; handle stress with a courteous and pleasant attitude; and to interpret and apply applicable rules to accounts payable guidelines.

Education

• Required:
  
  High School Diploma.
• Preferred:
  College Degree, business related courses.

Experience

• Required:
  
  Analytical skills; experience in accounting, word processing and spreadsheet software.
• Preferred:
  Experience in an accounts payable position.

Equipment

• Required:
  
  Personal computer, electronic calculator, copier, fax.

• Ability to operate general office equipment in the office (i.e. fax, copier, electronic calculator, telephone, personal computer, and other office machines);
  Ability to remain seated for extended periods of time.
• Must be a member of a local evangelical Christian church.

Full-time employees benefit from the generous OBU provision of premium contributions for nationwide family-friendly Health and Dental coverages along with free life insurance that includes accidental death and dismemberment equal to an employee’s base salary. OBU provides access to optional employee-paid ancillary benefits like vision, hospitalization, critical illness, accident, additional employee-paid family life insurance coverages, and education benefits at OBU and other institutions of higher education.

There is generous paid time off that includes annual granted vacation time, accrued sick leave, six annual holidays, and week-long breaks for Thanksgiving and Christmas that include energy conservation days. For all employees working at least half-time, there is an employer matching opportunity for retirement investments in a 403(b)(9) plan administered by Guide Stone. There are numerous other perks and opportunities for OBU employees including FREE family membership to the OBU Recreation and Wellness Center or RAWC, Global outreach university mission trips, cafeteria discounts, and parking privileges to name a few.