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Administrative Supervisor

Job in Shelton - Mason County - WA Washington - USA , 98584
Company: South Puget Intertribal Planning Agency
Full Time position
Listed on 2021-04-07
Job specializations:
  • Administrative/Clerical
    Office Administration, Office Coordinator
Job Description & How to Apply Below
Position Summary: The Administrative Supervisor provides a high level of administrative support to the management and staff of South Puget Intertribal Planning Agency (SPIPA). Coordinates general office, utilities, maintenance, and custodial services. This position requires multi-tasking and timely completion of tasks in coordination and collaboration with the Executive Team, administrative and program staff, and vendors. Supervises two Client Service Representatives. This full-time position is located at the SPIPA Intertribal Professional Center (IPC) on the Squaxin Island reservation near Shelton, Washington.

Job Responsibilities:

Provides administrative support to the Executive staff for tasks delegated by the Executive Director and Deputy Executive Director.
Provides administrative support to the SPIPA Board of Directors including coordination of resolutions, minutes, meetings, and board packets.
Supervises, schedules, and assigns work activities for Client Service Representatives, including tasks such as:Coordinate clerical support for the agency Directors, Managers, Coordinators, and Program Staff as requested.
Coordinates front desk coverage including filling in for Client Service Representatives when needed.
Coordinates efficient internal and external IPC mail and distribution and maintains IPC shipping/receiving records.
Coordinates operation, maintenance, repair, replacement, and supplies for centralized office equipment.
Develops and maintains adequate inventory of office and hospitality supplies for IPC.

Assists with the development and execution of vendor contracts, providing coordination between fiscal, legal, and Executive leadership.
Supervises custodial services related to the IPC, including being the primary contact for utilities, climate control, landscaping, recycling, pest control, vending machines, building/security grounds issues, hospitality supplies, and emergency repairs.
Move and set-up furniture and equipment for meetings and other events.
Perform routine comprehensive custodial and/or maintenance inspections of IPC facility and grounds and perform minor repairs as needed. This may include areas of HVAC, restrooms, and parking lot safety.
Performs other duties as assigned.

The Administrative Supervisor, as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the agency’s Vision, Mission, and Core Values in accordance with all agency directives.
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