Accounting Tech​/Payroll

Job Description

Shoreview, Minnesota, a premier city in the north metro area of the twin cities, is seeking a dedicated and self‑motivated individual to fill the accounting tech II, payroll position.

This position provides payroll and finance support, including processing bi‑weekly payroll, maintaining employee and payroll records, reconciling accounts and benefits, handling compliance reporting, assisting with audits, and providing customer service and administrative support.

• Administers bi‑weekly payroll for approximately 100 FT and 300 to 400 PT employees.
• Reviews and verifies timesheets and payroll data, ensures accurate calculation of wages, overtime, deductions, and benefits.
• Reviews activity in bi‑weekly payroll for accuracy and compliance with internal policies, pay schedules, legal requirements, and approved accounting standards.
• Verifies accuracy and processes payroll updates for current employees, such as pay changes, termination, direct deposit changes, etc.
• Reviews payment files for accuracy, including identifying and resolving discrepancies and making corrections as necessary.
• Distributes and reconciles payroll taxes, benefits and retirement plan contributions (H.S.A., VEBA, PERA, 457b, garnishments, etc.)
• Reconciles and processes monthly benefit invoices; communicates payroll changes and discrepancies with human resources.
• Monitors PERA eligibility and completes any reporting requirements.
• Files and reconciles required federal and state payroll reports (W-2s, quarterly 941s, unemployment reports and paid family medical leave reports).
• Creates and maintains employee payroll records including pay rates, leave balances, compensatory balances, voluntary and mandatory deductions, and other employee data required for proper payroll processing.
• Stays current on policies, rules and regulations at the federal, state and local level that impact payroll processing.
• Processes workers’ compensation claims including filing claim, assisting employees with claims, preparing/posting OSHA 300 logs, and maintaining files.
• Processes and maintains employment verification and child support documentation in compliance with applicable policies and regulations.
• Reviews and responds to unemployment invoices and related inquiries.
• Assists in preparing year‑end audit work papers and participates, as needed, in the City’s annual audit process.
• Provides backup support and in cross‑training activities within the Finance Department.
• Serves as support to the front desk by assisting customers.
• Performs other duties as assigned.

This list is not intended to include all essential job functions, but is representative of the typical job duties.

This position requires regular and reliable attendance, the ability to concentrate and manage multiple priorities, attention to detail and organization, ability to use initiative and exercise good judgment, strong customer service skills, and the ability to work well with others.

• Two - three years of Accounting and/or payroll equivalent related experience.
• High School diploma or equivalent.
• One year of experience with payroll processing, reporting, or reconciliation activities.
• Knowledge of payroll and basic accounting principles.

• Additional education in accounting or finance, business administration or related field.
• Experience in payroll and accounting software. BS&A experience strongly preferred.
• Experience working in finance in a City or County government.

• Ability to research data and answer questions related to payroll.
• Strong attention to detail, ability to work independently, and commitment to confidentiality.
• Dedicated, self‑motivated and willing to learn and adapt in an evolving environment.
• Proficiency in Microsoft Word and Excel and working knowledge of Windows‑based computer applications, and database applications.
• Ability to independently organize and coordinate work, set priorities, manage multiple assignments, and work successfully within deadlines and time constraints.
• Ability to respect and maintain the confidentiality of sensitive information, issues, and projects in accordance with data practices guidelines.
• Must have the ability to…