Scheduling Administrator

The Scheduling Administrator is responsible for supporting the Scheduling Team in maintaining an efficient and effective schedule for all clinical resources and absences within the Living Well Partnership.

• Assist in the preparation of medical students timetables ensuring online scheduling system Rotacloud and Emis align.
• Update online scheduling systems (Rotacloud) to ensure accurate rota records.
• Communicate schedule changes effectively to relevant staff members.
• Maintain holiday and absence records for clinicians and students/placements.
• Administer and maintain generic templates as requested.
• Assist with sourcing cover for Enhanced Access hours when required.
• Assist in general housekeeping of master templates and session holder filters.
• Ensure all necessary locum documentation is up to date.
• Assist in the allocation of clinical rooms as requested.
• Provide cover during periods of absence across the Scheduling Team.
• Adhere to scheduling protocols and ensure compliance with Partnership policies and procedures.
• Undertake additional duties as required.

• Strong organizational skills with attention to detail.
• Excellent interpersonal and communication skills.
• Proficiency in MS Excel and experience with online rota systems.
• Ability to work independently while knowing when to elevate issues.
• Commitment to high-quality work and meeting deadlines.
• Ability to work under pressure and adapt to changing priorities.

• Education to at least GCSE level, including English and Maths, or equivalent.

• Evidenced office administration experience.
• Knowledge of computerised scheduling tools and processes.
• Demonstrable and recent experience of working in an administrative role.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.