Secretary to Principal

Secretary to the Principal

• Date Posted: 5/6/2026
• Location:
  
  SPANAWAY LAKE HIGH
• Closing Date: 05/12/2026

THIS POSITION IS FOR 8 HOURS PER DAY AT 220 DAYS PER YEAR.

PAY FOR POSITION: PSE Salary Schedule Level 10 - $ 29.99 ( 25-26 PSE SALARY SCHEDULE)

This position's responsibilities are to coordinate activities of a school office and serve as secretary to the school principal, including promoting positive public relations, providing a wide variety of services to students, staff and the public, and maintaining a wide variety of records.

• Greets students, parents, staff and the public; answers a wide variety of telephone and in person inquiries; promotes positive public relations for the district.
• Maintains a variety of detailed program records, such as budgets, student counts, enrollment, attendance and other administrative records for revenue tracking, revenue generation and legal compliance; compiles data and performs calculations; prepares a variety of reports.
• Prepares and processes requisitions and purchase orders for the school and Associated Student Body (ASB) program; orders supplies, materials and equipment; processes, stocks and distributes materials; maintains accounting books; tracks expenditures and prepares budget reports; processes invoices and payment orders.
• Serves as secretary to the building principal. Composes correspondence based on limited instructions or review; may sign on behalf of administrator. Formats and types a wide variety of correspondence, memoranda, newsletters, bulletins, forms, reports, records and other materials; may take and transcribe dictation; duplicates and distributes materials; screens calls; maintains appointment calendar; schedules meetings; opens and routes mail.
• Maintains and reports payroll records for building staff.
• Performs a variety of specialized functions, such as enrolling and withdrawing students, maintaining student attendance records and contacting parents, coordinating graduation, serving as voting registrar, and other administrative support assignments.
• Coordinates the work of school office personnel, student assistants and volunteers assigned to the office; provides training and guidance; assigns and reviews work.
• Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses.
• Makes non-instructional decisions as needed during principal's absence. Promotes effective public relations with parents and the general public.
• Greets and orients substitutes to the building; provides keys and other assistance as needed.
• Provides a variety of building and program services to create a positive learning and teaching environment.

• Provides secretarial assistance to other administrators, teachers, specialists and parent volunteers as time permits.
• May provide first aid to ill and injured students; assesses need for emergency assistance or parental contact.
• May supervise students in the office; monitors behavior; listens to student confidences; refers problems to administrators, counselors, teachers or specialists as appropriate.
• May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Performs related duties consistent with the scope and intent of the position.

Reports to the school principal. Provides guidance to office support staff.

Experiences frequent interruptions; required to deal with distraught or difficult parents and students; required to adapt to shifting priorities and to frequently re‑channel work efforts; requires concentration and attention to detail.

Exposed to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer; potentially exposed to ordinary infectious carried by students.

Education, training, skills, and experience necessary to carry out the assignment, including:
successful [head] building secretary or office manager experience required. Experience…