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Manager, Governance

Job in Surrey - British Columbia - Canada
Company: Prospera Credit Union
Contract position
Listed on 2021-02-23
Job specializations:
  • Finance
    Financial Manager
  • Government
    Government Administration
Job Description & How to Apply Below

Job Details

Description

Now is the time to join our team at Prospera Credit Union and be part of the excitement!

It’s been a monumental year since the members of Prospera Credit Union and Westminster Savings approved the largest merger in Canadian credit union history. On January 1st, 2020 we became a merged credit union, Prospera Credit Union, and we are Canada’s sixth largest, with more than $9 billion in assets under management, over 120,000 members, 700 employees and 27 full-service branch locations.

We are currently seeking a Manager, Governance to join our Governance Department at our Surrey Corporate Office. The Manager, Governance is responsible for overseeing the meeting process for the Board and its committees (and the Management Committees) and maintaining a well organized and effective annual governance cycle. This position is responsible for managing the Governance Office, maintaining compliance with statutory and regulatory requirements, and general corporate reporting. Works to implement decisions made by the Board of Directors and maintains the corporate governance policies and guidelines of Prospera Credit Union and its subsidiaries (“PCU”). As Manager, this position will provide leadership to its direct reports and ensure that department goals and service delivery standards are achieved. The Manager will provide ongoing training, coaching and opportunities for self-development and career development and encourage growth. The Manager will model the credit union values and foster a positive dynamic within the team aligned with the organizational culture.

What you’ll do:

Corporate Governance and Board Support

  • Oversees PCU’s Board and Committee meetings (including the Foundation, Subsidiaries and Management Committees) in accordance with relevant corporate governance standards.
  • Prepares reports, motions and resolutions for Board and Committee meetings, including annual governance matters related to director elections, special resolutions, policies and regular business.
  • Prepares all Board and Committee meeting minutes for distribution in a timely manner, ensuring that highly confidential information is handled and recorded in a discreet and professional manner.
  • Reviews all Management Committee meeting minutes for distribution in a timely manner.
  • Manages the tracking system for Board and Committee meeting action items to define timelines and follow-ups and takes action on outstanding agenda and pending business items of the Board.
  • Oversees the tracking system for the Management Committee meeting action items to define timelines and follow-ups and provides guidance to the Corporate Support team on action items and pending business.
  • Manages overarching Board and Committee work plans and maintains up-to-date Board planning calendars.
  • Oversees the maintenance and reporting of directors’ expenses and compensation.
  • Manages the director orientation process for new directors.
  • Facilitates the continuing education and professional development of directors.
  • Manages the annual Board and director evaluation process with the assistance of a third-party consultant on a biennial basis.
  • Oversees the planning of the Annual General Meeting.
  • Project manages and leads the planning of the nomination and director election process, and special resolution voting process, including registration, materials, communications, validation of voting and candidate eligibility, electronic voting set-up and general logistics.
  • Drafts governance documents and materials in connection with the director election and special resolution voting process; ensuring compliance with legislation and credit union rules.
  • Maintains a thorough knowledge of the CUIA, FIA and Credit Union Rules, relevant policies, procedures, precedents, and committee mandates.
  • Prepares and recommends changes to the Guidelines, Governance and Structure including by-laws for the Foundation Board, and Terms of Reference for the subsidiary companies.
  • Oversees the maintenance of up-to-date Board policy resource centre on the Board portal (Diligent) and employee intranet.
  • Oversees all corporate filings for the credit union and its subsidiaries across all jurisdictions, including the Annual Information Charity Return for the Foundation.
  • Occasional local travel to meeting sites; travel outside of the Lower Mainland once a year.
  • Operational Support

  • Provides Board project management support to the Director, Governance and Assistant Corporate Secretary.
  • Manages the communication of legislative and regulatory changes to the relevant departments or subsidiaries.
  • Oversees the maintenance and control of the corporate records of PCU, its subsidiaries and the Foundation, including Corporate Signing Authorities.
  • Oversees miscellaneous corporate requests such as filings and registrations pursuant to the Corporate Returns Act, Ontario Motor Vehicle Industry Council, Financial and Consumer Affairs Authority of Saskatchewan, and the Motor Vehicle Sales Authority of BC.
  • Coordinates with Centralized Services to maintain Related Party listings, ensuring all Related Parties complete appropriate forms, and prepares bi-annual reports of Related Party transactions to the Governance and Conduct Review Committee.
  • Liaises with external auditors and regulators regarding corporate governance matters and minute book reviews.
  • Maintains accurate and comprehensive operational records including documented processes and reference files; researches and compiles data; and drafts or edits correspondences and reports, as appropriate.
  • Direct Reports

  • Governance Specialist
  • Governance Coordinator
  • What you bring:

    Education

  • A post-secondary degree in a related discipline.
  • Chartered Secretary or paralegal designation an asset
  • Experience

  • 7 to 10 years’ experience working in a corporate governance environment, with a minimum of 2 years managing the roles, responsibilities and procedures of a board of trustees/directors. Experience within the financial services industry is an asset.
  • Or

  • An equivalent combination of education and experience
  • Competencies

  • Excellent knowledge of governance, legislation and compliance best practices
  • Excellent interpersonal and communication skills with the ability to establish mutually beneficial working relationships with internal and external stakeholders, in various functions and at all levels
  • Strong project management, organizational, and time management skills with the ability to work under pressure in a fast-paced environment
  • Ability to exercise sound judgement and discretion on confidential and sensitive matters
  • Self-motivated, results-driven and able to work with limited supervision
  • Excellent problem-solving skills with attention to detail
  • Intermediate to advanced skill level with Microsoft Outlook, Word, Excel, and PowerPoint; experience using Board portal technology is an asset
  • What’s in it for you?

    Inclusive, equitable and accessible workplace: All team members are valued, respected and heard. We learn from each other’s differences, gaining strength through our people and our perspectives.

    Career Advancement! We are committed to our employee’s growth and development and we want to see you soar. There are several career pathing options this position leads to, let us be your springboard.

    Fun & Camaraderie. We care deeply about our members and our employees and we want the hours you spend with us to be fun, rewarding and sometimes lighthearted. We like to work hard, play hard, have fun and be there for each other.

    Flexibility! This opportunity includes flexible work arrangements. Whether you work from head office, a branch, your home office or a coffee shop, we want your best work no matter where that is!

    Show me the money! We offer a competitive salary, a personalized benefits program and a generous defined pension plan.

    Community Focused. We care about we live, work and play in. We participate in many community minded activities throughout the year.

    Grow your dream with us! Be part of happening now at Prospera. If you are attracted to a community-based, purpose-driven organization, then join us today.

    This single opportunity is posted on both legacy organization websites. Please apply on one site.

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    Position Requirements
    Less than 1 Year work experience
     
     
     
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