Executive Assistant

Summary

Provides overall executive level administrative support to the Vice President & General Manager and the Chief Financial Officer. Supports the administrative needs of additional assigned Executive Leadership Team members. Candidates must exhibit a high degree of professionalism and confidence in written and verbal communication.

• Enhance Executive Leadership Team's effectiveness by assisting in the day‑to‑day fast‑paced environment, maintaining organization and attention to detail.
• Coordinate travel arrangements and facilitate expense reports when needed.
• Assist in managing calendars and independently schedule appointments, arrange meetings, conferences and teleconferences.
• Assist in coordination of events and meetings (holiday parties, off‑sites, etc.), especially with the Board of Directors and the Corporate Executive Management Council.
• Submit security visit requests.
• Interact confidently and professionally with internal/external customers and all levels of management.
• Exercise independent judgment in selecting and interpreting information.

• Must comply with all company security and data protection policies and procedures.
• Personally responsible for proper marking and handling of all information and materials in any form.
• Shall not divulge any information or afford access to other employees not having a need‑to‑know.
• Shall not divulge information outside the company without management approval.
• All government and proprietary information accessed and stored electronically on company‑provided resources.
• Incumbent must be eligible for DoD Personal Security Clearance.

• 5+ years of experience as an executive assistant.
• High School graduate.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and willingness to learn new software packages.
• Experience with office equipment including audio/visual and teleconferencing equipment, PC products, fax machine, copy machine, and printer.
• Eligible for a company‑sponsored purchasing card.
• Organized and self‑motivated with the ability to work under minimal supervision.
• Excellent written and verbal communication skills.
• Ability to prioritize and meet deadlines.
• Excellent customer‑service skills.
• Ability to work with confidential information.
• Detail‑oriented with a high level of initiative and work ethic.

Associate degree or training in an Administrative Profession.

Comprehensive and competitive benefits package and flexibility that promotes work‑life balance.

Position Type:
Regular. Work Environment:
Professional office environment; on‑site position; uses standard office equipment.

Moderate to high levels of stress associated with technical, schedule, and customer issues. Ability to work flexible hours and overtime, including occasional weekends. Ability to sit and operate a personal computer for long periods of time.

CAE USA Inc. is an equal opportunity employer. All qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.