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Call Center Appointment Line Clerk​/Part-time

Job in Tokyo - Japan
Full Time, Part Time, Contract position
Listed on 2021-03-05
Job specializations:
  • Customer Service/Help Desk
    Call Center, Customer Service Rep, Call Center Support
  • Administrative/Clerical
    Medical Administration
Job Description & How to Apply Below
Entourage is accepting resumes for this role:
Call Center Appointment Line Clerk (Part-time)
Place of Performance: Yokota AB, Japan

General Description:
Call Center Appointment Line Clerk, shall answer incoming telephone calls and schedule
patient appointments in the Composite Health Care System (CHCS)/Armed Forces Health Longitudinal Technology Application (AHLTA) for primary care, specialty and subspecialty medical care.

Specific Tasks:
• Call patients to schedule, reschedule, and/or cancel appointments as needed, to include appointments for consult/referral specialty care within the Medical Treatment Facility (MTF) or at civilian facilities.  If needed, a translator for Japanese speaking patients are available upon request. You will also enter telephone consults conducted with patients to the staff on the Medical Provider teams in AHLTA.
• Required to find clinic information and appointment criteria located in Standard Operation Manual found in the AHLTA system.
• Contacts clinic personnel when appropriate to clarify appointment issues or to assist patients in getting an appointment that the contract employees does not have permission to book.
• Enters Telephone Consults into AHLTA when required by the booking protocols.
• Responsible for independently dealing with each caller. You must determine what appointment type best meets the patient’s needs and schedule the patient accordingly, ensuring that the access-to-care standard is met. You will need to be able to recognize when to refer a patient to the Emergency Department or to a Registered Nurse.
• Maintains positive customer service practices and proper phone etiquette. You will engage in positive personal interactions with patients, medical staff, and co-workers.
• Maintains accurate and up-to-date patient schedules and logs. Utilize CHCS/AHLTA system tools, (detail codes, freezing slots, and TRICARE on-line usage) to facilitate maintenance of appointment slots, rescheduling options, or cancellation processing.
• Validates basic CHCS patient demographic information prior to booking appointment for patients. Makes required updates.
• Calls patients as needed to schedule, reschedule, and/or cancel appointments.
• May assist in preparation of patient notices (telephonically or form letter formats) for appointment reminders, no shows, or reschedule/cancellations; and other administrative duties. Related to scheduling patient appointments.
• May attend meetings/training deemed appropriate by the GPM that involves information regarding clinic appointments.
Position Requirements
Bachelor,   1 to 2 Years work experience
English Language Requirement:
• Shall either be a native English speaker or shall be proficient in understanding (reading, speaking, listening, and writing) English.
• Shall be capable of effectively communicating with patients and MTF staff.  If not a native speaker, proof of a minimum score or higher of the following English test shall be submitted.
(a) TOEIC score: 730 or higher
(b) Other English Test if no TOEIC score is available: Equivalent level as the above TOEIC score.

• Must possess telephone etiquette, excellent communication and customer service skills.

Work Environment/Physical Requirements:  
• The work will be performed in an office setting located within Yokota AB, Japan.
• There is continual low volume noise due to the close proximity of the workstations and the constant conversations between the staff and patients on the phone. In this situation, it is required that you will be able to maintain attention, communication, and have a positive interaction with the patients and staff. The work is mainly sedentary, but may require walking, bending, standing, and/or carrying of light items such as files, manuals, and medical records.
• This position requires you to be seated for extended periods of time and to have sufficient dexterity to operate a computer keyboard.  You must be able to see and read the computer monitor and telephone console. You must be able to hear callers and clearly relay verbal instructions.
Required Language Skills:
  • English - Very good
Contact Information
Contact Name: Entourage Consulting LLC
Preferred method of contact: Email with CV via Application Box below.
Apply for this Job Posting Here:
Japan-only applications: This Company / Employer has indicated that only qualified candidates currently living in Japan (and its citizens living globally) are being considered here for this position. Search Here for alternative jobs that match your location & skills.

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