File Aide, Special Education; Trustlands Clarke N Johnsen Jr

File Aide, Special Education (Trust lands)

Clarke N. Johnsen Jr High

Position Type:
Support Professional Employees/ Aide

Date Posted: 5/21/2026

Location:

Clarke N. Johnsen Junior High School

Under the direct supervision of the school administration and Special Education department head, the incumbent provides a wide variety of complex and confidential administrative and secretarial support, communicates information to school district employees and others as required, and assists in ensuring compliance of department/program activities with legal, administrative and District policy requirements.

• Assists with Special Education reporting needs.
• Creates and maintains a wide variety of manual and/or electronic files, records and materials (e.g. filing & scanning records for archive, due process, parental request, and other) to maintain legal requirements of district activity as related to Special Education.
• Maintains and coordinates program calendar of activities with all involved personnel.
• Maintains an inventory of items (e.g. assistive technology, electronic equipment, procedure manuals, forms, etc.) for coordination of usage and documentation.
• Performs record keeping and clerical functions (e.g. filing, scheduling, ordering, copying, faxing) to support department staff.
• Prepares a variety of reports and related documents to provide documentation and information.
• Processes documents and materials to disseminate information to appropriate parties.
• Responds to written and verbal inquiries from a variety of internal and external sources (e.g. parents, other schools and districts, vendors, candidates, community) to provide information and/or direction.
• Performs other related duties as assigned to ensure efficient and effective functioning of the work unit.

Uses standard office equipment such as personal computer, scanner, copy machine, fax machine, telephone.

Limited travel to and from meetings and trainings may be required.

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to perform basic math, including calculations using fractions, percents, and ratios.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job‑related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain strict adherence to confidentiality of information regarding employees and others.
• Organizational and time management skills.
• Ability to adapt to changing priorities.
• Ability to work with frequent interruptions.
• Knowledge of Student Information Systems and an ability to apply them.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the department.

• Successful experience with office management in a related area preferred.
• Knowledge in any or all of the following programs is helpful:
  Excel, Microsoft Word, Embrace.
• Must be 21 years of age or older.

29 hours per week – time card position

Support Professional Employees – Salary Schedule E1

Non Benefit Eligible