Trade Services Administrator, Temporary

The Opportunity
We’re looking to fill an opening for a Trade Services Administrator to join our Trade Services team until March 2027.

Reporting to the Supervisor, Trade Services, the Trade Services Administrator is responsible for the processing and settlement of mutual fund trades and GIC’s, completing trade corrections, adhering to regulatory standards and internal standards to meet necessary deadlines and using reasonable judgement to resolve problems in their daily tasks.

Who you are

Service  – You put your clients’ needs first. You advocate service excellence, and work to deliver client‑centric solutions, and proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner

Execution  – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes

Collaboration  – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority.

You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

What your day looks like

Ensure daily settlement totals match the central depository

Maintain daily settlement reports, and request money movement for transaction settlement

Monitor rejections for trades and transactions, identify any issues and correct them on the system or advise the Credit Union of the corrections required

Process GIC purchases, settlements, reconciliations and maturities

Process Pool fund trades and settlements within specified SLAs

Review and complete financial and non‑financial adjustments

Review requests for completeness and accuracy, communicating with internal and partner staff to verify and confirm details if necessary

Communicating with Mutual Fund Companies via Letter of Indemnity, email, or phone call, to correct and resolve issues

Respond to faxes received from Fund Companies and Credit Unions in a timely manner

Respond to queries from other Aviso departments in a timely manner

Support external and internal partners using the most efficient processing methods and recommending solutions for timely and accurate issue resolution

Your experience and skills

Post‑secondary education or professional development in a related field is an asset

Minimum 1 year’s experience in the Operations team of a Financial Services firm, preferably Transaction Services related

Successful completion of the Canadian Securities Course or IFIC Operations course would be an asset

Fluency (written and spoken) in English is required and bilingual skills in French are an asset

Dataphile, Fundserv, and Capital Markets experience is an asset

Ability to work independently to achieve the required objectives, within company and regulatory requirements

A creative and adaptable approach to solving problems

Self‑motivated and results driven

Strong attention to detail and accuracy

Proven ability to work well under pressure and in a fast‑paced environment

Strong customer service orientation

Strong organizational, time management and administrative skills

Proven decision‑making, prioritizing, and interpersonal skills with the ability to establish and maintain effective working relationships with various levels of management and staff

Intermediate Excel and Microsoft Office knowledge

Why Aviso
At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success. Here are a few things that set us apart:

Competitive compensation package that rewards and recognizes individual contributions

Excellent health, dental and insurance benefits to meet the diverse needs of our employees

Generous vacation time, fitness benefit, parental leave top‑up options

Matching contributions to our retirement program

Commitment to the continuous improvement of our staff through learning & development and an education assistance program

Regular social events to foster teamwork

Equal Employment Opportunity
Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

Salary
This position is posted with an expected salary range of $50,000 - $55,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

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