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Office Manager

Job in Traverse City - Grand Traverse County - MI Michigan - USA
Full Time position
Listed on 2021-01-05
Job specializations:
  • Administrative/Clerical
    Admin Assistant, Medical Administration, Office Administration, Office Coordinator
  • Management
    Office Manager
Job Description & How to Apply Below
General Duties
Duties entail overseeing the office’s operations, including maintaining current employee personnel files, phone calls to be answered at all times, responsible for human resource issues such as preparing and maintaining the Agency's payroll system, employee benefit plans and collating statistics required for the Executive Manager. Responsible for the enforcement of practice policies and procedures. Responsible for ensuring billing system is progressing in a timely and complete fashion. Handling and delegating work as they approach. Additionally, maintaining all worklists and statistics as issued by the EMR and Management Company. The Office Manager is also responsible for ensuring that all administrative support to the Clinical Director/Practice Owner and data entry functions are operating effectively and efficiently.

Responsibilities (Coordinating with Management Company)
Oversees daily office operations. Identifies and resolves operational conflicts. Comprises of end to end management of practice helping the doctor streamline all aspects of medical office operations
Supervises assigned personnel. Reconciles employee timesheets and maintains leave records. Prepares payroll for employees and clinicians coordinating with Management Company.
Assumes an active role in the coordination, facilitation, tracking and reporting of professional development of staff, ongoing skill development, and other mentoring activities.
Maintains provider applications and credentialing information for participating health plans.
Manage accounts payable. Prepares daily bank deposit and performs monthly reconciliation. Assist in miscellaneous bookkeeping functions and submit bills to appropriate health care agencies and 3rd party employers.
Participates in professional development efforts to ensure currency in health care practices and trends.
Responsible for maintaining an office environment that fosters the professional growth and development of staff
Prepares monthly, quarterly and year-end reports.
Performs technical billing audits per policy and follow-up with corrections.
Maintains patient records, staff and personnel contracts’ confidentiality.
Maintain master files of personnel evaluations and makes copies on monthly basis for the appropriate department supervisors and send deficiency notices to personnel if necessary.
Assists with administrative duties related to the Human Resources department, including expediting recruitment advertisements, processing applications, and maintaining misc. databases.
Provides coverage to the front office as needed.
Approves the ordering of medical supplies and office supplies.
Act as Receptionist for the office, answering inquiries of general nature form applicants, visitors, and professional staff, assisting them in a friendly and cooperative manner.
Assume various duties as directed by the Management Company.
Position Requirements
Bachelor,   5 to 6 Years work experience
Demonstrates organizational, written/composition skills, and verbal skills.
Digital Proficiency is a must
Demonstrates typing skills, filing skills, and word processing skills (Microsoft Office Suite including Microsoft Word, Outlook, Excel, etc.)
Demonstrates strong financial management skills.
Skill in effective personnel management including training staff and delegating duties.
Skill in troubleshooting insurance problems and appealing claims.
Skill in maximizing insurance collections.
Contact Information
Contact Name: Kona Medical Consulting
Contact Phone: 9550471651
Preferred method of contact: Email with CV via Application Box below.
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