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Administrative Assistant

Job in Tucson - Pima County - AZ Arizona - USA , 85704
Company: Kimley-Horn and Associates, Inc.
Contract position
Listed on 2021-02-25
Job specializations:
  • Administrative/Clerical
    Admin Assistant, Clerical, Office Administration
  • Management
Job Description & How to Apply Below
Kimley-Horn and Associates, Inc. has an opportunity for an experienced Administrative Professional in our Tucson, AZ office to support multiple groups of engineers with flexibility to work overtime when needed. The ideal candidate will have previous related industry experience and must be able to project a professional company image through in-person and phone interaction. This role has varied responsibilities including general clerical, receptionist and project based work including, but not limited to:

* Support project managers and team members as needed
* Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, ordering supplies and upkeep of production room and equipment
* Create and modify documents using Microsoft Office, Microsoft Excel, and Blue Beam
* Maintain electronic filing systems
* Assist with the production of project submittals and agency/client deliveries
* Assist Project Managers with contract processes and preparing contract documents, request insurance certificates
* Back up receptionist duties (answering phones, sorting and preparing mail/packages)
* Successfully work with internal and external clients
* Cold calling clients for meeting setup
* Proactively develop improved processes
* Able to balance and manage multiple tasks and priorities
* Research and obtain construction as-builts from municipal agencies
* Blue Stake and utility coordination
* Willingness to learn and work with new software


* High School Diploma or equivalent
* Minimum of 3 year relevant administrative experience in a corporate/professional environment
* Strong proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook
* Knowledge of Microsoft Office templates and the use of styles in files
* Strong verbal and written communication skills including a professional demeanor/phone voice
* Excellent typing skills - Proactive and detail-oriented, ability to multi-task and prioritize
* Regular and reliable attendance
* Ability to have a flexible schedule and willing to adjust hours to meet client and business needs
* Able to stand for extended periods and bend/stoop occasionally, lift or maneuver boxes with or without accommodation
* Has a valid driver's license and a personal car
* Occasional driving to client offices will be required. Mileage will be reimbursed at $0.50 / mile.
Position Requirements
Less than 1 Year work experience
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