Administrative Assistant

In-Office Position
General Summary
:
Tech Serv is seeking a motivated and detail-oriented Administrative Assistant to support our growing team of designers and field personnel. This is an excellent opportunity for someone looking to begin or grow a career in the Utilities industry. Training is provided. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, collaborative environment while supporting both design and field operations.

About Us:

Tech Serv has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed client needs.

Tech Serv offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off.

About the Role:

The Administrative Assistant provides day-to-day administrative and coordination support to engineering and field teams. This role serves as a key point of contact for internal and external communications and plays an important role in maintaining organized records, schedules, and documentation to ensure smooth project execution.

Duties & Responsibilities:

• Right-of-Way (ROW) Application Management:
  • Responsible for ROW application tracking, creating Work Order requests, and other paperwork related to construction project life cycles
  • Ensure all required documentation and forms are completed accurately.
  • Track the progress of applications and follow up as needed.
• Communication and Coordination:
  • Serve as a point of contact for inquiries related to client processes such as staking, ROW, etc.
  • Schedule meetings, inspections, or other activities related to client deliverables.
• Record-Keeping and Documentation:
  • Maintain organized and up to date project records, including applications, work orders, and correspondence
  • Update databases or filing systems with current information.
  • Generate reports or summaries of statuses and activities.
• Compliance Monitoring:
  • Monitor compliance with conditions and deadlines.
  • Alert appropriate parties to upcoming expirations or renewals.
  • Assist in preparing reports or documentation required for compliance audits.
• Administrative Support:
  • Provide general administrative support such as answering phones, responding to emails, and managing calendars.
  • Prepare correspondence, memos, or other documents related to client activities.
  • Assist with standardization of processes, templates, and tracking tools.

Required Qualifications:

• Strong organizational skills with attention to detail and ability to multitask
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)
• Ability to manage multiple priorities in a fast-paced environment
• Strong work ethic and reliability
• Must currently be eligible to work in the United States of America
• High School diploma or GED
• Ability to pass a background check, Motor Vehicle Report and drug screening

Preferred Qualifications:

• Familiarity with Enterprise Asset Management (EAM) systems (e.g., IBM Maximo, SAP Asset Manager, Maintain
  
  X)

• Familiarity with utility design or field data collection tools (e.g., Spida, Trimble, Katapult)

• Experience in utilities, construction, or permitting environments

• Previous administrative or office experience

• Proficiency with document tracking systems or databases

• Experience coordinating schedules or working with field teams

Physical Requirements:

• Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer)
• Prolonged periods of sitting and working on a computer are required
• Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members
• The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed
• May occasionally lift, carry, push, or pull up to 15 pounds
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Reports to: Project Manager

Job Type: Full-time, Non-Exempt

Travel: Occasional travel (may be required for occasional storm response support)

Location: Tyler, Texas

Work Environment: Combination of office and occasional outdoor work

Schedule: Monday-Friday, 8:00 AM-5:00 PM; occasional overtime as needed