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Executive Secretary Administrative Assistant

Job in Virginia Beach - VA Virginia - USA
Company: J&A Solutions
Full Time position
Listed on 2019-05-16
Job specializations:
  • Secretary
  • Administrative
    Administrative Assistant, Executive Assistant, Office Administration, Personal Assistant
Job Description & How to Apply Below
Job Description

The Executive Summary will be responsible for supporting high-level executives and management and ensuring that all administrative duties are carried on timely and efficiently. The Executive Secretary will perform numerous duties including, but not limited to, organizing and scheduling meetings, take minutes of meetings, book and coordinate travel, filing, reporting, and answering phones. To be successful in this role you must be organized, detail-oriented, and be able to adapt to a fast-paced environment.

Responsibilities

Attend meetings and keep minutes

Handle incoming correspondence (mail, packages)

Make and coordinate travel arrangements

Schedule reminders on calendars

Prepare agenda for meetings

Coordinate meetings

Send reminders for meetings, etc.

Answer and direct phone calls to appropriate staff member

Qualifications

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Excellent organizational and time-management skills

Excellent written and verbal communication skills

Strong interpersonal skills

3+ experience in secretarial position

Ability to effectively work under pressure, reassess daily competing priorities and proactively meet deadlines

Position Requirements
Less than 1 Year work experience
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