Community Manager

Mission

SPCSC is a vibrant and growing campus ministry of the Diocese of Austin whose mission is to welcome and serve the students of Baylor University, McLennan Community College (MCC) and Texas State Technical College (TSTC) by nurturing spiritual growth through reverent worship, holistic formation, hospitable fellowship, and generous service within the Catholic tradition.

The Community Manager coordinates and oversees day-to-day office life, facility management, and administration on behalf of the Rector. He or she is responsible for vetting and hiring vendors, building public awareness, and budgeting costs for events and daily operations to provide conscientious stewardship of center resources.

The Rector is the visible principle and foundation of unity of St. Peter Catholic Student Center entrusted by the Bishop. He makes Christ’s mission present and enduring in the St. Peter Catholic Student Center. In order to fulfill his mission, the Rector employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.

Positions employed er Catholic Student Center help to extend the ministry of the Rector in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Rector in the performance of his ministry and thereby engages in ministry for the Church.

• Support and uphold the philosophy of Catholic ministry and the mission of St. Peter Catholic Student Center in both professional and personal life.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
• Responsible for day-to-day physical operations of the church office and rectory including inventory control of office supplies and ensuring a pleasing atmosphere for visitors, parishioners, and staff.
• Supervise and support volunteers who help with office and facilities related tasks.
• Provide support for the Rector and staff as needed.
• Work cohesively with other departments and coworkers as part of a team.
• Pick up mail from PO Box.

• Attend and participate in the weekly Operations Meeting and monthly staff meeting.
• Schedule room reservations for meetings – staff led, student ministries, events, etc.
• Manage the institutional online calendar in consultation with the Rector and other staff.
• Oversee room reservation system in consultation with Campus Minister, who approves ministry events.
• Maintain dates on Google Calendar including staff calendar, events, birthdays, room reservations.

• Maintain check log in collaboration with accountant and Director of Development.
• Supervise sales of inventory and handle money, including weekly deposit information to the finance office.

• Coordinate opening and closing of the office during the week.
• Facilities management
• Supervise facilities interns.
• Responsible for overall maintenance and cleanliness of facilities.
• Oversee inventory for cleaning supplies.
• Establish and maintain relationships and contracts with vendors related to Office and Facilities Management such as Janitorial Services, Plumbing, A/C, Grounds/Landscaping, Rectory Housekeeping, IT, Security, Etc.
• Establish and maintain office records pertaining to vendors, contracts, sub-contractors, etc.
• EIM Site Facilitator
• Schedule and set up trainings.
• Maintain EIM records.
• Liturgical Supplies
• Inventory and order liturgical supplies during summer recess in the absence of the Liturgy Intern.
• Place annual order for Pew Missals.

In addition to the above responsibilities, the Office Manager should be prepared to carry out any other tasks designated by the Rector.

• 1-2 years of supervisory experience.
• Experience with scheduling and ordering/managing supply inventory.
• Ability to create and maintain a welcoming, customer service focused environment.
• Excellent communication skills.
• Ability to work under pressure while multi-tasking.
• Ability to work flexible…