Substitute Administrative Assistant

Substitute Administrative Assistant (As Needed) Qualities of a Successful Candidate

• A comfortability in an outdoor setting and a knack for creativity and innovation, incorporating hands‑on activities, experiential learning, and interactive teaching methods to make environmental/outdoor learning engaging and impactful.
• An unwavering belief that all children regardless of their background can learn and exceed at high levels.
• A strong desire to achieve outstanding results in the pursuit of excellence for students.
• Strong interpersonal skills, fostering positive relationships with children, parents and other staff members. They should be able to work collaboratively, promoting a harmonious learning environment.

To assure the smooth and efficient operation of the academy office as the communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and by local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader’s frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up-to-date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.
• Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.

• High school diploma required
• Exemplary work habits verified by reference check.
• Computer skills in data processing, spreadsheets, databases and research.

• Associates degree or two years of college credits.
• Trained in CPR and first aid.
• Ability to communicate with students, staff and parents.
• Use of proper grammar and vocabulary.
• Reputation for self-control and sound interpersonal skills.
• Experience in an educational setting with school-age children is desired.
• Knowledge of and skills working with students and families of all backgrounds.