Executive Administrative Assistant

Executive Administrative Assistant

Salary: $22 - $25 per hour. Working 36 hours per week, Tuesday–Friday (4‑day work week). This is a fully onsite position.

We’re looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail‑oriented. If you’ve supported executives, managed calendars, coordinated projects, or kept a fast‑moving team organized, this is an opportunity to expand your skillset and build a long‑term career path.

• Manage calendars, scheduling, and meeting coordination for leadership
• Prepare agendas, take notes, and track follow‑ups/action items
• Coordinate travel, expenses, and day‑to‑day logistics
• Serve as a key point of contact for internal and external communication
• Keep things moving—anticipate needs, solve problems, and stay one step ahead

• Help maintain organized systems, files, and documentation
• Assist with vendor coordination, invoices, and general office operations
• Support process improvements to increase efficiency across the team
• Assist with onboarding, employee coordination, and HR processes
• Support accounts payable (AP): invoices, tracking, vendor follow‑ups
• Learn internal systems, compliance processes, and reporting

• Experience as an Executive Assistant, Administrative Assistant, or similar
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and stay calm under pressure
• Proactive mindset—you don’t wait to be told what to do
• Strong communication skills (written and verbal)
• Comfortable with Microsoft Office, Google Workspace, and learning new systems

• You enjoy being the person who keeps everything running smoothly
• You’re naturally dependable and take pride in your work
• You like being in a fast‑paced environment where no two days look the same

• Direct exposure to leadership and business operations
• A clear path to grow beyond a traditional admin role
• A collaborative, supportive environment where your impact is visible

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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