PK-Pod Secretary; Reposted

Position: PK-8 Pod Secretary (Reposted 5/05/2026)
MINIMUM QUALIFICATIONS:

* High School Graduate or equivalent.

* Knowledge of and ability to demonstrate basic business-related skills.

* Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.

* Ability to organize and prioritize tasks in order to effectively work within timeline.

* Clerical experience beyond minimum required.

* Ability to perform duties requiring strictest confidentiality.

* Excellent communication skills and ability to work cooperatively with other personnel.

* Willing to cross-train with other positions.

ADDITIONAL PREFERED

QUALIFICATIONS:

* Bachelor Degree, Associate degree or academic hours completed beyond high school.

* Experience gained in any unit of the school system.

SUPERVISION RECEIVED:

Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

DUTIES:

* Greet school visitors while interacting with the public in the school office or other settings.

* Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.

* Assist students, public and staff as needed.

* Direct visitors to appropriate destinations.

* Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the Principal or designee(s).

* Be responsible for your specific pod data.

* Assist in areas of public relations and communications with students, staff, families and community.

* Assist in scheduling, as needed, exercising priority, including:

* Building assemblies;

* Parent/Teacher conferences;

* Building meetings; and

* Any other appointments as required.

* Keep constantly informed of school policies, guidelines and procedures.

* Answer incoming phone lines and assist person on the phone as needed.

* Help pupils, staff members and parents with routine problems.

* Receive and deliver messages to staff and students, electronic and/or hard copy, according to building and district protocol.

* Prepare, receive and distribute inter-office, U.S. and electronic mail as required.

* Operate office machines and maintain supplies for copy machines, faxes, etc.

* Maintain student information in DASL and permanent record files which include:

* Enrolling student;

* Withdrawing student and releasing pertinent information to school, within mandated time frames;

* Attaching end of year grade stickers to student's permanent record card;

* Assist in retention lists and summer school grades;

* Attaching or recording end of year assessment data to student assessment record;

* Prepare 8th grade files at the end of the school year to be sent to the High School; and

* Account for all pupils enrolled for the previous year.

* Accurately and consistently enter all daily attendance in computer, maintain and retain hard copy files including:

* Daily attendance;

* Tardy to school;

* Excuses from previous attendance days;

* Early releases; and

* Any other changes that are required regarding student attendance.

* Type daily attendance bulletin and distribute or post for staff.

* Report in daily enrollment and attendance numbers when directed.

* Maintain record of students on Home Instruction, JJC, etc.

* Verify pupil attendance for staff, parents and various agencies, Family Services, Social Security, etc.

* Record telephone calls from parents regarding attendance.

* Assist Principals, School Community Liaisons and appropriate personnel in recognizing known truant students.

* Input all suspension and any other discipline related issues into the proper computer program.

* Distribute and mail all suspensions and communications home to families as directed.

* Type requests for expulsion and pre-expulsion as needed (including copying discipline information, record card and attendance for each student.) Notify Principal of date and time of each hearing.

* Abide by the rules, regulations, policies and procedures of The Warren City School District Board of Education.

* Perform other relevant duties as may be assigned by Superintendent/CEO, Building Principal and/or designated supervisor.

SALARY:
Salary Table E, Pay Range IV, Salary per negotiated union contract.

CONTRACT:

214 Days (42 Weeks); 7.5 hours per day, 37.5 hours per week.

Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff:
Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention:
Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email (Use the "Apply for this Job" box below)., by the closing date indicated above.

External Candidates:
Please apply using Appli Track system through the link attached to this posting or by visiting the Warren City School District website at…