Bilingual HR Admin

West Springfield, Massachusetts, United States

Bilingual HR Administrative Assistant (Spanish)

Location: West Springfield, MA
Hours: 8:00 AM 5:00 PM
Pay Rate: $24/hour

We are seeking a detail-oriented and organized Bilingual HR Administrative Assistant to support our Human Resources department. This role requires proficiency in both English and Spanish, as well as strong skills in Microsoft Excel and Word. The ideal candidate will handle a variety of administrative tasks to ensure smooth HR operations, assist with employee communications, and help maintain accurate records.

• Provide administrative support to the HR department, including scheduling meetings, organizing files, and preparing documents.
• Assist in employee onboarding and orientation by preparing materials, scheduling sessions, and answering new hire questions.
• Maintain and update employee records in both physical and digital formats to ensure compliance and accuracy.
• Handle bilingual communications with Spanish-speaking employees, responding to inquiries and relaying information as needed.
• Prepare and process HR documents such as employment contracts, payroll updates, and benefits information.
• Coordinate employee benefits enrollment and assist employees with questions regarding coverage and options.
• Perform data entry tasks, ensuring accurate input of HR data into Excel and other tracking systems.
• Use Microsoft Excel to track employee attendance, payroll changes, and other HR metrics.
• Draft and format documents, letters, and internal memos using Microsoft Word.
• Support recruitment efforts by scheduling interviews, posting job openings, and coordinating candidate communications.
• Assist in the preparation of HR reports and presentations for management.
• Provide general administrative support to the HR team as needed, including organizing events and preparing meeting agendas.

• Bilingual in English and Spanish (required).
• Proven experience in an administrative support role, preferably in HR.
• Proficiency in Microsoft Excel and Microsoft Word for data entry, tracking, and document creation.
• Excellent verbal and written communication skills in both English and Spanish.
• Strong attention to detail and organizational skills to maintain accurate records and handle multiple tasks.
• Ability to handle confidential information with discretion and professionalism.
• Basic knowledge of HR procedures and best practices is a plus.
• Customer-service orientation with the ability to respond to employee inquiries with patience and clarity.

If you are organized, bilingual in English and Spanish, and ready to support a dynamic HR team, wed love to hear from you! Apply today!!

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.