Administrative Assistant

Job Title

Administrative Assistant

Location

100 Great Meadow Road - Wethersfield, CT 06109 US (Primary)

Job Type

Full-time

Education

Bachelor's Degree

Job Description

Our growing engineering firm is looking for a full-time Administrative Assistant to also assist with project invoicing and billing coordination to join our team in Wethersfield, CT office.

Responsibilities include but are not limited to:

• Assist Executive Vice President and Engineering staff.

• Scheduling, correspondence and coordination with clients and subconsultants.

• Collation and assembly of various client reports and documents.

• Data entry, review and filing of project documentation to maintain current and accurate

databases.

• Assist with maintaining project billing records and tracking project expenses.

• Assist with preparation, review and processing of project invoices.

• Assist with biweekly timesheet and payroll processing.

• Coordinate with other offices.

• Make travel arrangements and coordinate meetings.

• Assist with marketing related (proposals, social media) administrative aspects.

Requirements:

• 2+ years of administrative experience, preferably in the engineering or construction

industries.

• Marketing/Social Media experience a plus.

• Excellent communication, organizational and follow-through skills.

• Motivated self-starter with the ability to work well independently and as part of a team.

• Strong computer skills in MS office (Word, Excel, Power Point, Outlook).

• Comfortable working with numbers.

• Ability to handle confidential materials.

• Effectively manage multiple tasks and deadlines.

• Data entry and review of spreadsheets to maintain current and accurate databases.
• Coordinate with other offices.
• Make travel arrangements and coordinate meetings.
• Assist with proposal related administrative aspects.

Job Requirements