Business Office Assistant

Do you love working with numbers? Are you looking for a position in a collaborative work environment, helping people while doing data entry? If so, then this position may be for you. The Indian Trails Public Library District (ITPLD) is seeking a professional, organized and detailed-oriented individual to provide administrative support to the Business Manager. The ideal candidate will also be proactive, flexible and able to handle confidential information and documents.

• Verify, process, enter, and file invoices and other accounts payable documentation, as well as review and balance statements all while demonstrating exceptional attention to detail.
• Assist with payroll related tasks such as preparing checks for mailing and report proof‑reading.
• Count and reset circulation cash drawers and copier cash boxes.
• Take deposits to the local bank. Drop off items to Federal Express and to Village.
• Facilitate supply purchases (gather, submit, check‑in, distribute, and split bill by department).
• Create and maintain various databases, spreadsheets, and other data entry tasks, as requested.
• Assist with the planning and execution of library events, including Staff Institute Day.
• Monitor the door to the staff area, welcoming and directing visitors to the appropriate staff member.
• Provide clerical assistance to other departments as requested.

• High school diploma and/or relevant certification plus a minimum of 3 years' relevant experience.
• The ability to communicate effectively, use good judgment in the decision‑making process and work both independently and as part of a team.
• Ability to maintain confidentiality.
• The knowledge and ability to use computers and relevant software and equipment including but not limited to Microsoft Office 365 products. Experience with Quick Books online preferred.
• Ability to count money accurately. Ability to file by alphabetical and/or numerical order.
• Ability to maintain staff and patron confidentiality.
• Ability to multitask and possess excellent organizational skills and attention to detail with multiple interruptions.
• Ability to move about the library and work areas, lift materials of a variety of sizes up to 35 pounds, answer telephones, read computer screens and paper documents such as invoices, manipulate a computer mouse, and type accurately.
• Ability to work independently, with interruptions while maintaining a positive demeanor.
• Must have reliable transportation (as well as a valid driver’s license and insurability as a driver) to handle business errands, and be able to work days, evenings, weekends, and holidays.

Hourly rate: $21.87 - $24.00. This position participates in the Illinois Municipal Retirement Fund (IMRF) pension plan (mandatory). The position is eligible for pro‑rated vacation, sick time, floating holiday hours, jury duty, and bereavement time, as well as participation in the 457 retirement plan and the employee assistance program (EAP). Additionally, employees are eligible to apply for educational assistance after one year of employment.

The library supports continued learning and professional growth including job training for new employees.

Send a cover letter and resume via e‑mail to HR ase include the job title in the subject line. No phone calls please.

Indian Trails Library District
355 Schoenbeck Road
Wheeling, IL 60090

Indian Trails Library District, Cook County