Office Manager

Who we are

For our national and international customers, we have been one of the most in demand companies for the technical implementation of events for 40 years. As one of the market leaders in Germany, we have been offering our customers this experience as a full-service provider in Barcelona since 2021.

Our internationally positioned, multilingual team ensures the perfect technical implementation of events, trade fairs and conferences - from the planning phase to execution and debriefing. In order for these individual projects to be successfully implemented, a team with local know-how, great expertise and a lot of motivation is required. We know very well that we can only be successful as a team and we want to position ourselves accordingly.

• Manage all office and administrative processes, including document and deadline management.
• Maintain providers' contracts, personnel files, and company documents.
• Serve as the main contact for Spanish authorities and coordinate with tax advisors, labour consultants, banks, and service providers.
• Support HR processes such as onboarding, offboarding, and employee enquiries.
• Prepare documents for internal and external partners.
• Improve and digitalise administrative workflows and help build a scalable office setup.
• Work closely with management by independently prioritising, coordinating, and implementing administrative tasks.

• You light up our office! Your energy brings a fresh spark to everything you touch: office management, facilities, scheduling, travel bookings, accounting coordination, and every administrative task. And of course, you’re always the first to jump in and help your colleagues.
• You truly care about the people around you. Our teams and our office environment mean a lot to you, and you make sure everyone feels supported. You take initiative, handle what’s needed, and keep everything running smoothly.
• With your colleagues right at your side, you’re always ready to collaborate - whether it’s admin work, onboarding new teammates, organizing team events, or anything else that helps the team shine.
• You love improving things, creating new ideas, and bringing your creativity into the team. And when you’re unsure about something, you ask without hesitation - because getting it right matters to you.

• You ideally bring experience in office management, back office roles, assistance, or similar positions.
• You have solid knowledge of Spanish administrative processes.
• You understand commercial workflows and have strong organisational skills.
• You feel confident using common digital tools such as the MS Office suite and cloud systems.

• You speak Spanish and English fluently, both written and spoken.
• Knowledge of German is a clear plus.

• A central key role with creative freedom
• Direct collaboration with management
• Modern, open corporate culture with an international character
• Responsibility, independence and personal development opportunities
• Long-term prospects in a stable, growing company
• Fair remuneration in line with market conditions

If you would like to know more about us and join our team, we will be happy to hear from you.

Please note, we are shortlisting and interviewing before the closing date. You are encouraged to apply at your earliest convenience to ensure you do not miss out on this exciting opportunity!

However, if this role isn't for you, but sounds like a fit for someone you know, please direct them to our job page.