Офис-менеджер​/Office Manager

Puesto: Офис-менеджер / Office Manager
We are looking for a proactive and hands-on Office Manager to ensure the smooth day-to-day functioning of a dynamic international office.
This role is essential to maintaining an organized, efficient and welcoming workplace. It combines operational office management with administrative coordination across HR and Finance.
We are seeking someone practical, solution-oriented and comfortable taking ownership of both routine operational tasks and coordination responsibilities.

Role Overview
As Office Manager, you will oversee the daily operations of the office, ensuring everything runs smoothly — from facilities coordination and supplier management to administrative support and internal logistics.
You will be the main point of contact for office-related matters and will play a key role in maintaining a professional and well-functioning work environment.

Key Responsibilities
Manage office facilities, supplies and equipment to ensure operational continuity
Coordinate external providers (cleaning, maintenance, IT, catering, utilities, etc.)
Handle purchasing of office materials and general supplies (including pantry/supermarket orders)
Organize meeting rooms, internal events and office logistics
Coordinate travel arrangements, hotel and restaurant bookings, and visitor logistics
Support onboarding processes (workspace setup, welcome coordination)
Provide administrative support to HR and Finance (purchase requests, invoice tracking, vendor follow-up)
Maintain documentation and ensure compliance with internal procedures
Proactively identify opportunities to improve office processes and organization

Candidate Profile
~2–4 years of experience in Office Management or administrative roles
~ Strong organizational skills and ability to manage multiple operational tasks simultaneously
~ Excellent communication skills and service-oriented mindset
~ Proactive, reliable and comfortable working independently
~ High level of discretion and attention to detail
~ Experience dealing with suppliers and service providers
~ Professional English (B2+);
Spanish is an advantage
~ Good command of MS Office and digital tools