Office Manager; f​/m​/d

To support our Office Management team we are searching for an Office Manager (f/m/d) to be based in our Barcelona office.

• Lead all aspects of workplace management and ensure smooth day-to-day office operations.
  
  Coordinate office resources (supplies, equipment, furniture) and oversee contracted services (maintenance, cleaning, waste, gardening) to ensure quality, cost efficiency, and responsiveness.
• Continuously optimize workplace processes to enhance efficiency and employee experience. Support facility-related tasks (repairs, office moves, space planning) and manage internal service requests.
• Own the office budget including planning, forecasting, invoice tracking, and expense control. Support onboarding through workspace setup and assist with front desk duties (mail, deliveries, packages).
• Manage relationships with external service providers, monitor performance, and resolve incidents.
  
  Ensure contract compliance, obtain and compare quotes, negotiate terms, and oversee procurement processes.
• Act as the main point of contact for workplace-related topics.
  
  Drive internal workplace communication and coordinate office events (e.g. all-hands, monthly events, winter party).
• Serve as on-site liaison for the landlord, handling incident reporting and follow-ups.
• Ensure compliance with local health, safety, and building regulations.
• Act as contact for audits, inspections, and emergency procedures.
• Maintain health & safety documentation (risk assessments, evacuation plans) and coordinate external providers.

• Experience:
  
  2–4 years of progressive experience in office management or operations. You’ve mastered the basics and are looking to apply your expertise to a dynamic, growing environment.
• Operational Excellence:
  Proven ability to manage office budgets, oversee facility maintenance, and streamline administrative workflows to increase team productivity.
• Technical Savvy:
  Advanced proficiency in Google Workspace and Microsoft Outlook. You are comfortable learning new platforms (e.g. Slack) and can troubleshoot basic laptop issues without breaking a sweat.
• Vendor Management:
  Experience sourcing and negotiating with vendors, ensuring we always receive the best value and service.
• Leadership & Culture: A natural "culture carrier" with experience planning team events and a knack for making everyone feel welcome and supported.
• Communication:
  Exceptional verbal and written communication skills.
• Education:
  
  Several years of relevant professional experience in office or workplace management; formal education (e.g. Business Administration, Communications or similar) is welcome but not mandatory
• Discretion: A proven track record of handling confidential information with integrity.
• Problem-Solving:
  Strong analytical skills and the ability to stay calm under pressure when priorities shift.

• Up to 32 days of holiday, depending on the length of service, starting with 28 days (excluding public holidays and weekends)
• Mobile office with up to 20% of your total contracted hours (job and position permitting)
• 10 days/year of mobile office abroad in EU-countries (job and position permitting)
• Language & e-learning courses
• Staff discount of up to 30%
• Flexible remuneration benefits (ticket restaurant, ticket transport and ticket child care (guardería))
• Discounted membership for selected sports platforms & gyms
• Private health insurance
• Access to Linked In Learning
• Individual support on mental health & well-being
• Social Day
• Employee Share Purchase Plan