Registrar & Gallery Administrator Assistant

Puesto: Registrar & Gallery Administrator Assistant )
Position Overview  The Registrar & Gallery Administrator Assistant is responsible for managing the operational, administrative, and collection-related activities of the gallery. This role ensures the smooth coordination of artwork logistics, documentation, exhibitions, artist relations, and day-to-day gallery operations. The adecuado candidate is highly organised, detail-oriented, and has a strong interest in contemporary art and the gallery environment.

Key Responsibilities  Art Registration & Collection Management   Maintain accurate records of artworks, including inventories, condition reports, provenance information, loan agreements, and artwork documentation.
Coordinate artwork movement, including shipping, installation, storage, packing, and handling arrangements.
Manage incoming and outgoing loans with artists, collectors, institutions, and external partners.
Prepare and maintain exhibition documentation, checklists, labels, and archival records.
Support conservation requirements and ensure appropriate care and handling of artworks.
Gallery Administration   Manage daily administrative operations, including scheduling, correspondence, filing, and database management.
Support the gallery director and team with planning exhibitions, events, and artist projects.
Coordinate calendars, meetings, travel arrangements, and internal communications.
Prepare invoices, purchase orders, contracts, and other administrative documents.
Assist with sales administration, including artwork paperwork, client records, and transaction coordination.
Exhibition & Event Support   Assist with exhibition planning, installation, deinstallation, and gallery logistics.
Liaise with artists, suppliers, fabricators, and transport companies.
Support openings, talks, fairs, and gallery events.
Ensure exhibition materials and spaces are prepared to a high professional standard.
General Gallery Support   Act as a professional point of contact for artists, clients, visitors, and partners.
Maintain confidentiality regarding artists, collectors, and gallery business.
Support website updates, artwork databases, and digital archive management where required.
Contribute to improving gallery systems, processes, and workflows.
Required Skills & Experience   Previous experience in gallery administration, museum operations, arts management, or a related field.
Strong organisational skills with excellent attention to detail.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Confidence working with databases, spreadsheets, and administrative systems.
Understanding of artwork handling, logistics, and exhibition processes.
Professional, reliable, and proactive approach to work.
Desirable Qualifications   Degree or qualification in Fine Art, Art History, Museum Studies, Arts Administration, or a related discipline.
Experience working with artists, collectors, galleries, or cultural organisations.
Knowledge of contemporary art practices and the commercial gallery sector.

Experience with collection management software or inventory systems.
Personal Attributes   Passionate about art and the gallery environment.
Highly organised and methodical.
Calm under pressure with strong problem-solving skills.
Collaborative team player with a flexible attitude.

Location:

Barcelona, Spain

Employment Type:

Full-time

#J-18808-Ljbffr