Executive Assistant

Who We Are

Plug and Play is the ultimate innovation platform, bringing together the best startups and the world’s largest corporations. We are on a mission to bring the benefits of Silicon Valley to all four corners of the world. With 20 industry specific programs run annually, we match startups with corporate leaders such as Panasonic, Deutsche Bank, Maersk and Mercedes. With over 40 global locations, Plug and Play is searching for new team members to join our growing team.

WHO WE ARE LOOKING FOR:

The Executive Assistant will support the Managing Partner, acting as a key partner in managing the day‑to‑day priorities, communications, and coordination across the organization. This role requires exceptional organizational skills, sound judgment, and the ability to operate in a fast‑paced, high-pressure environment with significant exposure to senior stakeholders and business-critical activities.

Key Responsabilities

Manage complex and often conflicting calendar, ensuring optimal prioritization aligned with business needs

Coordinate domestic and international travel, including frequent last‑minute changes and contingency planning

Manage and draft high-volume, high-stakes communications on behalf of the Managing Partner

Act as a central point of coordination between leadership, internal teams, and external stakeholders

Support coordination of commercial activities, including client interactions, follow‑ups, and internal alignment related to deals and partnerships

Prepare reports, presentations, and briefings to support executive decision‑making

Ensure effective information flow across teams and leadership

Organize key meetings, offsites, and internal events

Handle confidential and sensitive information with the highest level of discretion

Support strategic projects and initiatives as required

Who We Are Looking For

Strong organizational and prioritization skills with exceptional attention to detail

Excellent written and verbal communication skills in English

Highly proactive, with the ability to anticipate needs and operate with minimal direction

Strong interpersonal skills and ability to work effectively with senior stakeholders

Structured, analytical, and solution-oriented mindset

High level of reliability, discretion, and trustworthiness

Ability to thrive in a fast-paced, high-pressure environment

Advanced proficiency in MS Office (Word, Excel, PowerPoint/Keynote)

Previous experience supporting senior executives (ideally more than one) is highly preferred

Degree in Business Administration, Administrative Sciences, or similar is a plus

The role requires a high degree of resilience, the ability to operate effectively with minimal direction, and strong experience managing high-volume communications and coordination. It also demands a high level of flexibility, including availability to handle urgent, last-minute travel changes outside of standard business hours.

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