Manager, ESPC & Annual Business Cycle Operations

Introduction to role:
This role is based in Barcelona, with an on-site commitment of three days a week. Fluency in Englishis required.
The Manager, ESPC & Annual Business Cycle Operations is a critical enabler of AstraZeneca’s early-stage governance and portfolio planning processes. The role ensures seamless execution of the Early-Stage Product Committee (ESPC) and the Annual Business Cycle (ABC), including Therapy Area Strategy (TAS), by leading end-to-end coordination of governance operations, scheduling, and stakeholder engagement.
Acting as the operational backbone for ESPC and ABC, this role orchestrates complex, global meeting logistics, supports structured decision-making, and maintains high standards for governance processes and documentation. It requires strong organizational discipline, proactive stakeholder coordination, and the ability to manage competing priorities across senior leadership forums. Do you thrive on resolving competing priorities with precision and poise while enabling others to perform at their best?
Accountabilities  ESPC Operations:
Own end-to-end management of governance meeting scheduling, set-up, execution and closure, including but not limited to identifying and securing global meeting rooms, issuing and updating multiple calendar invites, arranging meeting technology across required platforms, troubleshooting and management of attendee logistics within pre-defined policies.
Manages all pre-governance governance operations including liaising with GPMs/GPTs to align decision needs, facilitating pre-meetings with GPLs, GPMs, and the ESPC Secretariat team, collation and storage of meeting materials ensuring consistency in document format, file naming conventions and archives.
Under guidance of the ESPC Secretariat/Deputy Secretariat, organize and maintain the ESPC forward agenda as well as planning agenda timelines for each meeting, accommodating specific requests as required and proactively identifying solutions to logistical conflicts.
Maintain the ESPC membership distribution lists and BOX/SharePoint access permissions.
Communicate with key stakeholders, including senior leaders and their support team, in a professional, efficient manner and in collaboration with the secretariats.
Collaborate with colleagues in the PPO team to support other governance logistical needs (e.g. holiday and other absence coverage) and team initiatives or projects.
Annual Business Cycle/Therapy Area Strategy Operations:
Leads logistics coordination of the annual TA Strategy and portfolio review cycle, generating core invite lists with Portfolio and GPPM stakeholders, issuing calendar invitations on schedule, and supporting SET agenda setting.
Manage stakeholder scheduling and conflict resolution, liaising with SET Executive Assistants and Portfolio Leads to adjust for evolving calendar conflicts and to account for external events, congresses, and senior leadership commitments.
Own meeting logistics across key sites (Gaithersburg, Boston, Cambridge, Gothenburg), including securing conference and board rooms, arranging catering, and ensuring VIP and IT support for presenters and SET locations.
Serve as the central point of contact for presentation submissions and document management, maintaining native files and pre-reads in approved repositories (Box, MS Teams, SharePoint) and establishing the document storage structure for each new cycle.
Administer the meeting series and agendas, running the TAS Core Team meeting series, managing TA team participation, and finalizing attendee and invite lists for the early portfolio and TA strategy reviews.
Finalize and issue all calendar holds and review invitations for SET and Core TA meetings within established deadlines, coordinating presenter confirmations through to completion.
Essential Skills/Experience    Strong project coordination experience / significant experience in administrative management with senior leaders

Experience working with executive/senior leaders and within a global environment.

The ability to work as a flexible, dedicated team member and to liaise with staff at all levels

Excellent communicator; able to influence a broad range of…