Office Administrator – Site Operations

Overview
At QIAGEN, we are driven by a simple but powerful vision: making improvements in life possible.

Overview
At QIAGEN, we are driven by a simple but powerful vision: making improvements in life possible. We’re dedicated to revolutionizing science and healthcare for the better. From our entrepreneurial roots to our current global presence, we've grown into a force for positive change. With thousands of employees across six continents, collaboration is our greatest strength. We’re always striving to identify talented individuals to join our exceptional teams.

We have played a pivotal role in shaping modern science and healthcare, and we're just getting started. If you're someone who thrives on new challenges, values diversity and wants to make a tangible difference in people's lives, then QIAGEN is the place for you. At QIAGEN, every day is an opportunity to make a real-life impact. Join us, grow with us, and together, let's shape the future of biological discovery.

About The Opportunity
Join QIAGEN in Barcelona as an  Office Administrator  and play a key role in creating an efficient, welcoming, and engaging workplace experience. In this onsite role, you will support the smooth daily operation of the office, working closely with employees, leadership, visitors, external partners, and service providers. You will be a central point of contact for the site, combining hands‑on coordination with a proactive and service‑oriented approach.

Your tasks include

Managing day-to-day office operations, including facilities, maintenance, cleaning, supplies, equipment, vendor relationships, safety, security, and workplace standards.

Acting as the main point of contact for visitors, customers, auditors, employees, external partners, and service providers, ensuring a professional and positive experience.

Providing administrative and coordination support to leadership and employees, including scheduling, meeting logistics, reporting, communications, meeting materials, minutes, and documentation.

Coordinating internal events, offsites, executive visits, local celebrations, and employee engagement initiatives.

Monitoring the office budget and supporting the management of purchase orders, invoices, contracts, supplies, and related documentation in collaboration with Finance and other stakeholders.

Leading or supporting office relocations, workplace improvements, cross-functional projects, and process optimization initiatives.

Ensuring daily operations comply with company policies, local regulations, SOPs, mandatory training requirements, ethical standards, confidentiality requirements, and the QIAGEN Code of Conduct.

Your profile

Degree or master’s degree in Business Administration, Business Organization, Office Management, or a related field.

Minimum 3 years of experience in office administration, office management, facilities coordination, or a similar administrative role.

Experience in an international environment is beneficial; experience in the pharmaceutical, biotechnology, life sciences, or regulated sector is an advantage.

Confident user of Microsoft Office and familiar with office management tools, systems, and documentation processes.

Clear and effective communication skills in Spanish and English (mandatory).

What We Offer

Meal voucher

Health Insurance (conditional to your role)

Bonus/Commission

Referral Program

Employee Assitance Program

Our people are the heartbeat of everything we do. Passion drives us as we push boundaries to innovate and evolve. We inspire with our leadership and make an impact with our actions. We cultivate a collaborative, supportive environment where each individual and team can flourish. We champion accountability and encourage entrepreneurial thinking.

QIAGEN is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or disability.

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