Foundation Operations & Administration Manager (f​/m​/x

Puesto: Foundation Operations & Administration Manager (f/m/x)
The ISE Foundation is a new industry-led initiative launched by Integrated Systems Europe (ISE) together with its co-owners AVIXA and CEDIA, and supported by the Barcelona City Council and the Government of Catalonia. Its mission is to create lasting, year-round benefits for the global AV and systems integration industry beyond the annual exhibition. The Foundation's work is organized around three pillars: talent development and education, innovation and entrepreneurship, and social impact and community engagement.

As the Foundation moves into its implementation phase, we are building a small, high-trust team that combines administrative rigor with strategic partnership to senior leadership. This is an opportunity to help shape how the Foundation works from the ground up.

The Role
We are looking for a Foundation Operations & Administration Manager to take ownership of the Foundation's administrative, financial, and governance operations. This is an opportunity for an experienced professional from a foundation, non-profit, or third-sector organization to bring their expertise in grant management, public funding, and compliance while playing a key role in shaping the Foundation's operations as it continues to grow.

You will act as the key liaison between senior management, ISE Group collaborators, suppliers, public administrations, and partner organizations — bringing autonomy, structure, and versatility to a dynamic, evolving environment.

What You'll Do

Coordinate the Foundation's overall administration and operational processes

Prepare payment requests and supporting documentation for processing through the Foundation's finance function.

Monitor expenditure against approved budgets and report variances.

Coordinate with the Foundation Controller and external advisors on accounting, tax, payroll and audit requirements.

Prepare financial documentation for audits from public authorities

Maintain up-to-date records, databases, and corporate files

Grants & Public Administration

Manage applications for grants, subsidies, public funding, and partnership agreements

Coordinate the collection of supporting and compliance documentation

Track deadlines, regulatory requirements, and administrative obligations

Support technical and financial reporting with project managers and external providers

Liaise with local, regional, and national public authorities

Ensure compliance with transparency and good governance requirements

Governance & Compliance

Support the Board of Trustees with meetings, agendas, resolutions, and minutes

Manage the Foundation's legal and institutional records

Coordinate the submission of annual accounts, action plans, and mandatory regulatory documentation

Ensure compliance with regulations applicable to foundations and non-profit organizations

Maintain up-to-date data protection and compliance documentation

Operations & Organizational Support

Coordinate suppliers and general services

Manage contracts, procurement activities, and operational requirements

Organize travel, meetings, and institutional events

Implement administrative and operational procedures

Drive continuous improvement of internal administrative processes

Provide administrative support to Foundation initiatives

Assist in preparing reports for funders, sponsors, and partners

What You Bring

University degree in Business Administration, Law, Political Science, Public Administration, or related field

Minimum 3 years of experience in administrative and management roles

Proven experience working within a foundation, association, public administration, or third-sector organization

Experience managing grants and publicly funded projects

Familiarity with procurement procedures, grant compliance, and regulatory obligations

Advanced proficiency in Microsoft 365

Strong report-writing and institutional documentation skills

Professional proficiency in Catalan, Spanish, and English

High autonomy, proactivity, and a hands-on, solution-oriented mindset

Strong organizational skills, attention to detail, and ability to manage multiple priorities

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