Executive Assistant

Forvis Mazars is a leader in audit, tax and advisory services, operating worldwide across 100+ countries and territories. Join our 40,000+ strong team to grow your career through global opportunities, diverse projects and continuous learning. Belong to a supportive environment where your unique perspective is valued and success comes from working together. Impact with your bold ideas and help drive us forward.

Role Overview
We are seeking a highly organized, proactive, and service-oriented professional to support the Western Europe Committee Chairman while also contributing to the smooth coordination of team activities and logistics across the region.

This role combines  high-level executive assistance ,  strategic coordination , and  operational/logistical support , requiring strong multitasking abilities, sound judgment, and the ability to operate effectively in a fast-paced, international environment.

Key Responsibilities
Executive & Strategic Support to the Western Europe Chairman

Provide high-level administrative and strategic support to the Western Europe Committee Chairman

Manage complex calendars, scheduling meetings, appointments, and extensive travel arrangements

Manage budgets, expenses, and administrative processes (e.g., invoices, approvals) for the Western Europe Committee Chairman

Prepare and review presentations, reports, and briefing materials for executive meetings and decision-making

Support the development and tracking of strategic plans, roadmaps, and key regional priorities

Conduct relevant research and analysis (market, stakeholder, internal) to support planning and decision-making

Stakeholder & Communication Management

Act as the main point of contact between the Chairman and internal/external stakeholders (clients, partners, etc.)

Manage communications including emails, calls, and correspondence with a high level of professionalism

Support internal communication initiatives

Committee & Team Coordination

Coordinate Western Europe Committee scheduling meetings and logistics

Coordinate events, workshops, and regional meetings, ensuring seamless organization

Facilitate communication and alignment across multiple countries and teams

Support the Executive Committee of the European Platform based in Barcelona with scheduling meetings, agenda preparation and action follow-up

Additional Responsibilities

Handle confidential and sensitive information with the highest level of discretion

Support daily operations and contribute to ad hoc projects and cross-functional initiatives

Identify opportunities to improve processes and enhance team efficiency

Profile & Qualifications
Experience

Minimum 7+ years of experience  as an Executive Assistant, Project Coordinator, or in a similar role

Proven experience supporting senior executives or leadership teams in an international environment

Strong background in logistics, event coordination, and stakeholder management

Soft Skills

Excellent organizational and multitasking abilities

Strong communication and interpersonal skills

High level of discretion, professionalism, and attention to detail

Ability to balance strategic support with hands-on execution

Proactive, solution-oriented mindset with the ability to anticipate needs

Service-oriented and adaptable

Diplomatic and culturally aware

Reliable, flexible, and able to work under pressure

Strong work ethic and sense of ownership

Languages

Fluent French (mandatory)

Spanish (nice to have)

Technical Skills
Strong proficiency in  Microsoft Office Suite , including:

Outlook (calendar and email management)

Teams (communication and collaboration)

PowerPoint and Excel (reporting and presentations)

At Forvis Mazars we are committed to guaranteeing that in our recruitment processes no person will be discriminated against for reasons of gender, age, ethnicity or nationality, religious convictions, or sexual orientation.

We believe in equal opportunities, and we are committed to the inclusion of people with disabilities in the professional environment; for this reason, the incorporation of people with an accreditable disability equal to or greater than 33% will be positively valued.

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