Administrative Assistant

Asphalion is growing and we are looking for a  Business Development Backoffice  to join our Business Development team. We are looking for someone who enjoys new challenges, thrives in an international environment, and is eager to grow with us.

Main responsibilities:

Confidentially Agreements:
Organization of CDAs for clients, partners and service providers.

Contracts:
Management of contracts with clients, partners and service providers: preparation of drafts, communication with other party, sending of digital or hard copies of contracts, follow-up until contracts are put in place.
Storage of the contracts and filling and maintaining data base.
Internal support for all types of contracts:
Master Service Agreements, Cooperation Agreements, Referral Agreements, Pharmacovigilance Agreements, Marketing Authorization Holder Agreements etc. and its timeline.

Business
Accounts:
New Clients Registration in SAP /CRM. Maintenance up to date of it conditions and Price lists.
LEADs:
Register, track, and control digital leads generated from all webforms.
Attendance of the phone calls as for BD&MKT Team, as a support for general phone calls to reception as needed. General email attendance.

Procurement:
Partners and suppliers: database maintenance and update.
Contracts and collaboration follow up
General administrative support

Requirements:
+2 years’ experience as administrative assistant
Academic degree.
High level of English (C1)
Excellent knowledge of MS Office
Knowledge of marketing software (e.g. CRM) will be a plus.
Tech Savvy ability is welcome
Highly organized and detail-oriented, with a strong willingness to learn, adapt, and support multiple processes efficiently.

Why working at Asphalion?
️Permanent contract.
Flexible working schedule - Friday until 15.30h.
Home office & Hybrid or Remote Model  (Ideally Barcelona based!)
⚙️ Wide variety of projects, new challenges and experiences.
↗️ Training and personal development program.
English lessons.
A professional, inclusive and high-performance work environment to develop your skills and grow your career. A great company culture built around Commitment, Quality, Teamwork, Adaptability, Innovation & Purpose-led.
A highly & dynamic working environment with employees from more than 15 nationalities.
Our people and their well-being are our priority:
Physical, psychological and emotional well-being programme.
Internal activities & RSC Activities
✅ Equal Opportunity Employer