Business Operations Mánager

ACQ Spain is part of the Acquera Yachting Group, an international company operating in the luxury yachting industry, headquartered in Venice and with offices and operations across the globe. The Group’s core business is maritime agency services, providing a comprehensive range of solutions to support yacht operations. Its services cover every aspect of a yacht’s stay and voyage, from berthing and clearance to provisioning, concierge services, logistics and other operational needs.

Acquera Yachting combines high-quality service with strong local expertise to ensure reliable and seamless support for clients wherever they cruise.

We are looking for a  Barcellona Area Back Operations Officer  to support operational activities from an administrative point of view and contribute to the efficient and effective management of daily tasks, ensuring smooth processes across ACQ Spain.

As the Barcelona Area Back Operations Officer, you will be responsible for supporting the team with the daily administrative and operational activities of the operations office in Spain. Specifically, the role involves collecting and dispatching operational documentation, verifying billing information against contractual agreements, communicating with clients and suppliers and maintaining accurate and up-to-date data in our internal software platform (AYPro) to ensure seamless invoicing and service delivery.

Handle the collection, verification and archiving of operational and administrative documentation according to company procedures;
Manage accounts payable and receivable operations, including client/supplier invoice processing, billing controls and payment tracking;
Record and reconcile local bank transactions and credit card expenses on a regular basis;
Ensure accurate and daily data entry within the AYPro platform and ERP systems to keep vessel files and service costs constantly updated;
Assist Group Finance and external tax advisors with monthly closing data, invoicing support and Spanish statutory compliance requirements;
At least 2 years of experience in Assistant or Back Office roles
Good knowledge of Spanish accounting principles and practices;
Solid experience in documentation processing, billing verification, vessel file management and ERP/database updating (e.g. Good knowledge of general administrative procedures and GDPR compliance;
Fluent in English and Spanish;
Italian is considered a plus;
Good command of Microsoft Excel and familiarity with accounting/ERP systems;