Office Manager​/Personal Assistant

Puesto: Office Manager / Personal Assistant
Job Title:

Office Manager / Personal Assistant

Location:

Barcelona
Salary: € Competitive

Start date:

ASAP

On behalf of a prestigious international procurement and interior design group specializing in world-class hospitality, commercial, and high-end residential developments we are recruiting an  Office Manager / Personal Assistant .

Operating through four strategic offices across key European countries, our client delivers large-scale luxury projects, bespoke turnkey interiors, and complex cross-border procurement solutions.

To support their continued international growth, they are seeking a highly organized, proactive, and dynamic Office Manager & Personal Assistant. While based in the Barcelona studio, this key role carries a group-wide mandate, providing operational oversight, administrative coordination, and executive support across all four European locations.

In this pivotal dual-focused position, you will serve as the operational backbone of the group. While taking day-to-day responsibility for the Barcelona office, your scope extends across the entire European network—acting as the central hub connecting leadership, cross-border design teams, external suppliers, and international hospitality clients.

This is an exceptional opportunity for a senior administrative professional who thrives in a multi-office, international environment and enjoys driving operational consistency across borders.

Key Responsibilities

Manage complex executive calendars, scheduling high-level international meetings, site visits, and client presentations across time zones.

Coordinate all domestic and international travel logistics, itineraries, accommodations, and expense reports for group leadership.

Screen, prioritize, and handle confidential communications and draft high-level correspondence in English and Spanish.

Organize cross-office leadership meetings, prepare agendas, record minutes, and track group-level follow-up action items.

Manage day-to-day operations for the Barcelona office, maintaining a beautifully presented, functional, and efficient boutique studio space.

Act as the central operational link between all four European offices, driving standardized administrative procedures, workflow consistency, and group communication.

Manage local vendor relationships, facility maintenance, IT infrastructure support, and office supply procurement for the Barcelona studio while assisting group-wide admin logistics.

Oversee international courier services, sample library management, and freight forwarding across European locations.

Provide high-level administrative support to international procurement teams and project managers across European sites.

Track group purchase orders, log supplier invoices, maintain master project schedules, and assist with customs/logistics documentation.

Maintain clean, centralized supplier, client, and project databases within the group’s ERP/CRM platforms.

Process monthly office expense reports, credit card reconciliations, and petty cash logs for internal accounting teams.

Liaise with external Spanish gestoría / accounting partners regarding local invoicing, payroll data, and compliance, while coordinating with financial counterparts in other European offices.

Support group-wide administrative HR tasks, including onboarding new team members across offices, time-tracking oversight, and organizing cross-office team events.

Key requirements

Experience:

3–5+ years of experience in a senior Office Management, Executive Assistant, or PA role

Scope

Experience:

Proven track record of supporting multi-office or international teams across Europe.

Languages:

Bilingual fluency in English and Spanish (written and spoken) is required.

Other languages are a plus.

Tech Proficiency:
Advanced skills in MS Office 365

Soft Skills:

Outstanding organizational skills, cultural intelligence, adaptability, and the confidence to manage operations across multiple countries.

Job Title:

Office Manager / Personal Assistant.

Location:

Barcelona
Salary: € Competitive

Start date:

ASAP