Fulfillment & Logistics Coordinator

This is a Third-Party Contract role.

As the Fulfillment and Logistics Coordinator, your contribution to the organization will be to support a seamless, accurate, and elevated guest, staff, and partner experience through the coordinated delivery of ticketing, guest packages, credentials, event supplies, and logistics across the global MotoGP calendar.

This hands-on role supports the planning and delivery of fulfillment and logistics activity for 20+ international MotoGP events annually. Working closely with the Fulfillment and Accreditation Manager, Event Operations, Guest Services, Commercial teams, circuits, and suppliers, the Coordinator will maintain accurate records, manage physical materials, coordinate shipments, and ensure each event is fully prepared for on-site delivery.

• Strong organization, attention to detail, and operational discipline across high-volume fulfillment and logistics workflows.
• The ability to manage multiple deadlines, inventories, suppliers, and shipment requirements across an international event calendar.
• A proactive, solutions-oriented approach to identifying risks early and following tasks through to completion.
• Clear communication and effective collaboration with internal teams, circuits, vendors, and event stakeholders.
• Confidence using trackers, spreadsheets, and operational systems to maintain accurate, up-to-date information.
• The flexibility to work in a fast-paced live-event environment, including travel and event-day support.

• Accuracy, completeness, and timeliness of fulfillment, inventory, shipment, and event-readiness activity.
• Effective coordination of physical materials, suppliers, shipping partners, and delivery schedules.
• Quality and accuracy of operational documentation, trackers, inventory records, and reporting.
• Proactive communication, issue escalation, and dependable follow-through across all assigned responsibilities.
• Quality of on-site support and contribution to a seamless guest, staff, partner, and stakeholder experience.
• Contribution to post-event learnings, process improvement, and operational efficiency.

• Support end-to-end fulfillment and logistics activity for 20+ MotoGP events annually, from advance planning through post-event reconciliation.
• Maintain detailed event trackers, fulfillment schedules, inventory records, shipment logs, and operational checklists.
• Coordinate the ordering, receipt, packing, storage, and distribution of guest packages, event supplies, uniforms, printed materials, credentials, and other physical items.
• Prepare shipment documentation and coordinate domestic and international deliveries with couriers, freight partners, suppliers, and venues.
• Track shipment status, proof of delivery, customs requirements where applicable, and follow up promptly on delays, shortages, or discrepancies.
• Support inventory counts, quality control checks, stock movement tracking, and post-event returns or storage requirements.
• Ensure materials are packed, labelled, and dispatched accurately in line with event timelines and operational needs.
• Maintain clear records of orders, deliveries, inventory usage, and fulfillment activity to support accurate reporting and budget control.

• Support the Fulfillment and Accreditation Manager with accreditation submission timelines, data collection, and stakeholder follow-up.
• Maintain accurate credential and access records for staff, vendors, guests, partners, and other approved stakeholders.
• Prepare badges, lanyards, credential packs, and associated materials in line with approved access levels and distribution plans.
• Assist with credential printing, quality control, and the secure preparation of access materials.
• Coordinate with internal creative and production teams on printed credential, signage, and fulfillment asset requirements.
• Support accreditation communications by ensuring relevant information, deadlines, and collection instructions are accurate and issued on time.
• Handle sensitive guest and access information in line with data security, privacy,…