Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to ensure that the company meets its financial obligations to vendors in a timely and efficient manner.

Your role will include ensuring the accuracy of the A/P ledgers, processing suppliers, preparing supplier payments, dealing with queries effectively and efficiently, and maintaining compliance with processes and procedures.

Position Responsibilities

Correct and Consistent coding – consistency is key

Filing of payments and backup – filing must be kept current

Vendor/Company Reconciliations – statements from vendors should be used to make sure our records match theirs. If they don’t match, the error needs to be found, both parties must agree and the problem must be fixed with an acknowledgment in writing (form of an email or updated statement).

Data Entry – Processing of invoices without errors

Reconciliation of purchase invoices with purchase orders

Resolve payment issues and answer payment questions from company vendors

Prepare payments to suppliers in line with the payment timetable

Lease/loan payments – recurring payments to be made in accordance with underlying documents.

Operations recurring payments – monthly payments for rent, phones, internet, and other services

Operations invoiced payments – irregular payments for invoiced items (non-linguistic vendors)

Employee Reimbursements

Manage our vendor data (names, addresses, etc.), validate and get approval for new accounts (translators)

Notify vendors of payments and contact payees regarding payment issues

Help with our month-end processes: prepayments, accruals, bank reconciliations

Analysis of the supplier aging balance and accrued expenses (FNP)

Recording and follow-up of cut-offs during the closing period

Maintain an open line of communication with other departments, TPT offices and vendor’s AR departments – enabling the accounts payable process to flow efficiently

Work as a team player within the accounting department and foster an environment of teamwork

Special projects as assigned by management

Job Requirements
Required skills, experience, and qualifications:

Minimum 1-2 years of Accounts Payable experience

Excellent attention to detail

Great organization skills and the ability to meet deadlines

Superior written and spoken  English  communication skills that you will use when connecting directly with our vendors

Able to perform in high-pressure situations

Problem-solving abilities

Bachelor’s degree or its equivalent

Ability to work from the office

Preferred experience:

Experience using any Accounting platform

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