Payroll Operations Coordinator

Drive meaningful impact across the life sciences industry.
As our next  Payroll & Finance Operations Coordinator , you will contribute to solving meaningful challenges across the life sciences industry. We offer specialised management consulting services, working with top‑tier life sciences companies as well as biotech startups — locally and globally. From strategy development to hands‑on implementation, we support our clients where impact matters most.
About the role  As a  Payroll & Finance Operations Coordinator , you will play an important role in ensuring efficient payroll and finance operations across our international organisation. You will contribute to operational excellence, process consistency, and continuous improvement while supporting the continued growth of our business.
In this role, you will be part of the Finance team consisting of nine colleagues based in Copenhagen, Barcelona and Bangalore. Together with other teams within Enabling Areas, we support BASE across Finance, IT, People & Culture, and general business operations on an international level.
You will support the delivery of payroll operations across multiple countries, including Spain, France, Italy, the UK, the US, Germany, Switzerland, and Denmark, working closely with our Payroll Specialist based in Denmark, external payroll providers, and internal stakeholders to ensure accurate, timely, and compliant payroll processing.
In addition to payroll, you will support a variety of Finance Operations activities, including reconciliations, month‑end closing tasks, and other operational finance processes. This is a great opportunity for someone who enjoys working across both payroll and finance while developing their international experience.
The role focuses on operational excellence, process consistency, and continuous improvement. You will contribute to optimizing payroll and finance processes while supporting the continued growth of our international business.
We are a diverse team with different backgrounds and areas of expertise, united by a shared ambition to support the business and enable sustainable growth. We foster an open and supportive team culture where collaboration, trust, and knowledge sharing are part of our everyday work. While we work in a dynamic environment with periods of high activity, we believe that a strong team spirit, mutual support, and a good sense of humour make all the difference.

You will have the opportunity to grow your skills through close collaboration with experienced colleagues and our internal mentoring setup.
Your responsibilities include:
Supporting day‑to‑day payroll operations across multiple countries in collaboration with the Payroll Specialist and external payroll providers.
Preparing, validating, and coordinating monthly payroll input to ensure accurate and timely payroll processing.
Assisting in resolving payroll‑related queries from employees regarding salaries, holidays, pensions, benefits, and tax deductions.
Supporting payroll reconciliations and the preparation of payroll‑related journal entries.
Maintaining accurate time, attendance, and absence data in collaboration with HR.
Maintaining payroll documentation, procedures, and supporting documentation for audit and compliance purposes.
Supporting month‑end and year‑end closing activities, including balance sheet reconciliations and the resolution of reconciling items.
Assisting with Master Card (MC) and Accounts Payable (AP) reconciliations, as well as other finance reconciliation activities.
Contributing to process improvements, standardisation initiatives, and finance projects to improve efficiency across the team.
Providing operational support to the Finance team on ad hoc tasks and cross‑functional initiatives as required.
You bring:
2–3 years of experience in payroll, finance operations, or a similar role.
A Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
A good understanding of payroll processes and basic accounting principles.
Experience working with external payroll providers; experience in an international or multi‑country environment is an advantage.

Experience with month‑end activities,…