People Administration Officer AD

IRB Barcelona is seeking a highly motivated People Admin Officer to join its People and Academic Affairs department.

Integrated in the personnel administration team, the successful candidate will provide efficient and excellent service support in personnel administration matters to staff. We are looking for a person who is proactive and interested in participating in improvement projects within the Human Resources area.

• Support the department in issues relating to the entire life cycle of people: onboarding and offboarding process, employment contract, compensation, collaboration agreements, international management, etc, including entering data into HR information systems, ensuring accuracy, confidentiality and legal compliance at all times.
• Support in payroll management, validation of incidents and monthly summaries.
• Time management: attendance, absences, leave, IT/AT.
• Review and update company policies related to labour relations and personnel administration, ensuring legal compliance and application.
• Assist the Head of HR with the management of labour relations and preparation of documents and records required.
• Provide support for labour inspections and audits.
• Monitor new developments in labour legislation, public practices, and internal regulations.
• Identify processes and draw up internal procedures and automated procedures to improve the management of the area.
• Provide optimal service to employees and expert advice regarding labour legislation, ensuring compliance with the legal aspects.
• Take an active part in the development and implementation of transversal projects undertaken by the department.
• Perform other duties as assigned.

Experience:

• At least 3 years of experience in a similar position.
• Understanding of laws, regulations, and guidelines related to HR.
• General understanding of core HR processes and policies.

Knowledge:

• Bachelor’s degree in Labour Relations, Law or relevant field with similar emphasis on HR.
• Knowledge of Spanish labour law.

Skills:

• Analytical and detail-oriented.
• Decisive and proactive.
• Highly organised and reliable.
• Excellent verbal and written communication skills.
• Flexible and people-oriented.

Languages & IT:

• Excellent command (spoken and written) of English, Spanish and Catalan.
• Advanced user of the Microsoft Office package (especially Excel).

• Knowledge: MSc in Human Resources, SAP Business One.
• Previous experience in a research centre or public institution.