Executive Assistant - Legal and Property Operations

We’re hiring: executive assistant – legal and property operations

Important - watch this quick loom video on how to get hired:
C1 english level is required, the selected candidate will be speaking strictly in english during their whole shift.
Please submit your resume and audio recording in english

Job title:

Executive assistant – legal and property operations
Job :

Jenmic1
Industry:

Law & property law administration

Location:

Latam (preferred)
Job status:

Full time

Work schedule:

9:00 am – 5:00 pm pst
Compensation:

$8 – $10 usd per hour
Target start date:

Asap

About the client
The client operates two interconnected u.s.

-based businesses. The first is a landlord–tenant law firm managing a high volume of time-sensitive legal cases, including rent demands and court-related workflows. The second is a property management business currently being rebuilt and positioned for scale in 2026, with a strong emphasis on lead generation, outreach, and brand visibility.
The client is seeking reliable, long-term support to reduce operational overload, improve organization, and support future growth across both businesses.

About the role:

The client is hiring a full-time executive assistant to support both businesses in a hybrid capacity. This role is split approximately 50% marketing and business development support for the property management business and 50% administrative support for the law firm. The assistant will not be responsible for legal decision-making or complex legal tasks. The legal support portion of the role is focused on organization, email management, summaries, and basic system updates.

Training will be provided. This role requires strong communication skills, attention to detail, and the ability to switch between structured administrative work and proactive outreach or marketing-related tasks.

Key responsibilities

⚖

Legal administrative and intake support
Monitor and organize a high-volume legal inbox, acting as the first line of defense for new legal cases
Identify and flag urgent legal communications and high-priority case requests
Summarize complex incoming emails into clear, concise briefs for the office manager
Log basic case data accurately into internal systems and track timelines
Prepare daily and weekly summaries of new case intake and client requests

Property management marketing and outreach
Conduct proactive follow-ups with prospective property management clients (landlords) via email or phone
Use provided scripts to introduce services, explain pricing, and guide prospects to next steps
Manage outreach activity using assigned lead lists and organize contact data
Support simple social media activity and assist with broader client acquisition efforts under leadership direction

General operations
Provide ad-hoc administrative support to both the legal and property management teams
Ensure smooth operational continuity across both businesses

Qualifications & skills

Soft skills and professional mentality
Extremely detail-oriented with the ability to manage data and timelines accurately
Proactive, growth-minded attitude toward outreach and lead engagement
Strong critical thinking skills with the ability to identify patterns and suggest improvements
Exceptional written and verbal english with a professional, authoritative, and empathetic tone

Technical and hard skills
Proven experience in administrative support, ideally in a legal or real estate environment
Comfortable learning and navigating internal case management systems and crm tools
Strong proficiency with google workspace (gmail, docs, sheets)
Reliable home office setup with stable internet and power redundancy

Success metrics
100% of new legal case requests flagged and logged within required timelines
Consistent and timely follow-up on all property management leads
Clear daily and weekly reporting on intake volume and outreach performance
High-volume inboxes managed efficiently without delays or backlogs

Submit your application today and take the first step toward your next great opportunity!