Administrative Site Support; m​/f​/d | Trapagaran

Opportunity

The Administrative Project Site Support assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.

The Project Site Support strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility.

The role is fully based on a construction site based in Gatika, Spain.

• Ensure accurate and timely site and project reporting by collecting, organizing, and maintaining progress data and records.
• Enable effective project communication by supporting the preparation of progress, site, and management presentations.
• Keep site activities on track by attending meetings, documenting minutes, and following up on assigned action items.
• Support smooth site operations by onboarding new personnel and guiding them through site routines, processes, and facilities.
• Provide visibility and compliance by tracking site personnel presence, working hours, and timesheets, and sharing insights with relevant departments.
• Contribute to operational excellence by implementing business processes and continuously improving administrative procedures to increase efficiency.
• Support daily site logistics by coordinating travel, accommodation, transportation, deliveries, and office facilities.
• Maintain a safe and well-functioning site environment by coordinating suppliers, managing office resources, and ensuring PPE availability.

• Formal education or proven experience in administration, office management, project support, or a similar role, preferably in a construction or site-based environment.
• Experience supporting projects with reporting, documentation, record-keeping, and presentation preparation.
• Strong organizational skills, with the ability to manage multiple administrative and logistical tasks simultaneously.
• Experience coordinating site logistics such as travel arrangements, accommodation, vehicles, facilities, or supplier services.
• Good working knowledge of data tracking, tables, charts, and maintaining records in both electronic and hard-copy formats.
• Strong communication skills, with the ability to interact effectively with site teams, home-office stakeholders, suppliers, and contractors. English and Spanish are required.
• A proactive, service-oriented mindset with the ability to identify inefficiencies and contribute to continuous improvement initiatives.
• Comfortable working in a dynamic site environment and providing backup support during absences or workload peaks.