Administrative Assistant

Summary    The Administrative Assistant will provide day to day support to the Plant Manager and the Managers reporting to him.

Essential Duties and Responsibilities   include the following. Other duties may be assigned.
Provide day to day administrative support to the Plant Manager and other Managers.
Provide daily reminders for meetings.
Prepare documents for each day’s schedule of meetings.
Receive calls, take messages, and route correspondence.
Prepare internal corporate documents for team members.
Create presentations using PowerPoint.
Maintain an organized calendar, scheduling and monitoring meeting invites (internal/external).
Perform Operations related duties and responsibilities as required on behalf of the Plant Manager.
Maintain an organized filing system of paper and electronic documents.
Process attendance reports and time off requests for other managers.
Research and collect data as requested.
Assist in a variety of department operations, including performing special projects, and assignments as requested.
Establish and maintain cooperative working relationships with all departments /Managers to be able to meet the needs of the organization.
Provide secretarial and routine administrative support for meetings; prepare agendas and packets of materials; take and transcribe meeting minutes as needed.
Attend Production Manager Meeting as needed.
Attend Employee Involvement meeting (EIM) as needed.
Attend Facility Walk Around and meeting as needed.
This position requires work to be performed on-site at our plant office and does not provide for working from home office.
Support on scheduling travels for team members using Concur tool.

Requirements
Bachelor’s degree in business administration or similar.
3- 5 years of related administrative experience.
Communicate clearly and concisely, both orally and in writing. (Spanish and English)
Work independently with limited supervision.
Ability to multitask and prioritize daily workload.
Experience creating and editing documents in Microsoft Office Suite.
Prior experience working in a fast-paced environment with the ability to work with distractions.
Strong organizational skills with a high level of attention to detail.
Ability to work with confidential and sensitive information.
Energetic with a high level of professionalism.